Part-Time Billing & Job Closeout Coordinator
OTM Media & IT Solutions, LLC — Atlanta, GA
Schedule: Approximately 5 hours per week initially, with potential to increase to 5–10 hours based on workload.
Pay: $22–$26 per hour, depending on experience; target starting rate of $25 per hour.
Work arrangement: Flexible; remote work may be considered after training.
OTM provides IT, networking, structured cabling, and audiovisual services. We seek a detail-oriented coordinator to turn completed field jobs into accurate invoices and timely payments.
Responsibilities
Review service dates, locations, ticket numbers, work descriptions, and technician check-in/check-out times.
Verify photos, signed completion forms, customer signatures, checkout codes, and other required deliverables.
Follow up with technicians on missing documentation.
Close tickets in WorkMarket, Field Nation, and other customer portals according to client requirements.
Prepare Square invoices using approved customer billing rates, billable hours, fixed fees, and authorized expenses.
Email invoice PDFs and supporting documents as required, avoiding duplicate billing.
Maintain customer billing checklists, submission contacts, and organized digital records.
Track completed jobs, missing paperwork, invoice submissions, due dates, and payments.
Follow up on overdue invoices and escalate disputes or billing exceptions to the owner.
Protect confidential customer information.
Qualifications
Invoicing, billing, accounts receivable, or administrative coordination experience.
Strong attention to detail when reviewing hours, rates, and supporting documents.
Comfort using email, spreadsheets, PDFs, and online customer portals.
Ability to follow different billing requirements for multiple customers.
Reliable communication and follow-through.
Square experience preferred; field-service or technical business experience is a plus.
The owner reviews invoices during training. Rate changes, unapproved expenses, credits, and disputed charges require owner approval.
Success means all completed jobs are accounted for, documentation is complete, invoices are accurate and submitted promptly, and payments receive consistent follow-up.
To apply: Apply through LinkedIn or email your résumé or relevant experience, weekly availability, and desired hourly rate to jevans@otmmediasolutions.com.
Subject: Part-Time Billing & Job Closeout Coordinator