Job Description:
• Accurately enter high-volume billing, invoice, payment, and program-related financial data into the company’s database on a daily basis.
• Ensure timely and accurate processing of billing information for the DFTA Home Delivered Meals Program.
• Review, verify, and reconcile billing information to ensure accuracy, completeness, and compliance with DFTA contractual requirements and internal policies.
• Assist with invoice tracking, payment reconciliation, and account documentation.
• Utilize advanced Microsoft Excel functions, including Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, and other formulas to organize, analyze, and validate billing and program data.
• Generate reports, spreadsheets, dashboards, and financial summaries to support billing, reimbursement, program tracking, and operational decision-making.
• Audit meal delivery records, invoices, and supporting documentation to ensure compliance with DFTA regulations, contractual guidelines, and organizational standards.
• Maintain organized digital records and supporting documentation for audits, contract compliance, and financial reporting.
• Identify, investigate, and resolve billing discrepancies, data inconsistencies, and entry errors prior to final processing.
• Communicate with internal departments to obtain missing information and ensure accurate billing records.
• Work closely with program staff, finance, and operations teams to support timely billing, reporting, and reimbursement activities.
• Safeguard confidential financial, participant, and organizational information in accordance with company policies and applicable privacy regulations.
• Maintain accurate electronic filing systems and ensure proper record retention.
• Perform other administrative, billing, and data entry duties as assigned to support the successful operation of the DFTA Home Delivered Meals Program.
Requirements:
• High school diploma or equivalent required; coursework in Accounting, Finance, Business Administration, or a related field is preferred.
• Minimum of 1–2 years of experience in billing, data entry, bookkeeping, accounting support, or a related administrative role.
• Experience processing invoices, financial records, or government-funded program billing is preferred.
• Advanced proficiency in Microsoft Excel is required, including Pivot Tables, SUMIFS, VLOOKUP/XLOOKUP, sorting, filtering, conditional formatting, and data validation.
• Proficiency in Microsoft Office Suite, Google Sheets, and database management systems.
• Experience working with accounting, billing, ERP, or financial management software is preferred.
• Ability to type a minimum of 45–50 words per minute with a high degree of accuracy.
• Strong mathematical, analytical, and problem-solving skills with the ability to identify and resolve billing discrepancies.
• Exceptional attention to detail, organizational skills, and the ability to manage multiple priorities while meeting deadlines.
• Excellent verbal and written communication skills, with the ability to collaborate effectively across departments.
• Demonstrated ability to maintain the confidentiality of sensitive financial, participant, and organizational information.
• Self-motivated, dependable, and able to work independently as well as collaboratively in a fast-paced environment.
Benefits:
• Accrued sick time