Associate Registrar & Transcript Evaluation Specialist
ABOUT CLAREMONT LINCOLN UNIVERSITY:
VISION: A world transformed by ethical leaders and engaged communities.
MISSION: Claremont Lincoln University unlocks the potential of current and future leaders who seek to address significant social, economic, and environmental challenges.
VALUES:
Excellence in Education and Student Success:
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By fiercely supporting student success, we pioneer the future of learning and leadership.
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To promote excellence in teaching and learning, we champion scholar-practitioner expertise as vital to the effectiveness of our Claremont Core® and programs.
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Through our commitment to highly engaging curricula and teaching, we ensure that active learners become transformative leaders.
Catalysts for Change:
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Committing to innovative thinking about the purposes and practices of learning, we champion our mission and educate for change, focusing on action and impact.
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Responding to current and future challenges, we embrace new ideas and novel solutions to transform the world through ethical leaders and engaged communities.
Ethical & Responsible:
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Through mutual accountability and ownership, we educate and lead with ethics, integrity, and sustainable business practices.
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Dedicated to academic integrity and equity, we foster measured, reasonable, and intentional dialogue and collaboration.
Engagement & Collaboration:
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To sustain CLU’s distinctiveness, we cultivate a culture of inquiry, inclusion, and trust for robust dialogue and lasting collaboration.
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By valuing different perspectives, we encourage rich and expansive engagement that leads to creative, collective outcomes.
PURPOSE OF THE POSITION:
The Associate Registrar & Transcript Evaluation Specialist is a critical role which manages the evaluation of academic transcripts by recognizing prior learning to facilitate the academic progression of students at CLU. This position requires a deep understanding of specialized evaluation processes including international credit evaluations, military evaluations, credit for prior learning, alternative credentialing, articulation agreements, and prior learning assessment (PLA).
WHAT YOU WILL DO:
All duties are presumed to reflect the effective implementation of best practices. Technology will be leveraged as an enabler whenever practical. Internal controls will be implemented to ensure that all activities comply with recognized standards of fiduciary due care, conflict of interest, and confidentiality.
This is a full-time, exempt position which observes CLU's standard operating schedule of 8:30 am to 5:00 pm PST Monday through Friday.
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Transcript Evaluation and Processing: Apply forward-thinking strategies to transfer credit acceptance that support equitable student outcomes while maintaining institutional integrity and compliance. Oversee the comprehensive evaluation of incoming transcripts for transfer credits, ensuring alignment with CLU’s academic standards and program requirements. This includes the evaluation of international credit evaluations, military transcripts, credits for prior learning, and other non-traditional sources of credit.
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External Transcript Processing: Download official external transcripts, confirm accreditation, and upload transcripts to the Student Information System.
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Transcript Requests: Process requests for CLU transcripts.
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Education Verifications: Process requests for enrollment and grade verifications after confirming that the student has provided signed consent.
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Collaborate Effectively Across All Departments: Work closely with academic departments to understand program requirements and ensure that transcript evaluations support learners’ educational goals. Collaborate with all departments; present ideas for streamlining processes, share recommendations, and support organizational and departmental goals.
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Management of Articulation Agreements: Maintain and update articulation agreements ensuring that credits are transferred accurately and efficiently.
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Prior Learning Assessment (PLA): Manage processes for PLA, allowing students to receive academic credit for learning acquired outside traditional academic environments.
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Compliance and Best Practices: Ensure compliance with federal, state, and institutional policies related to transcript evaluation and credit recognition. Stay abreast of best practices in the field and implement improvements to processes and policies.
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Reporting and Documentation: Maintain accurate and comprehensive records of all evaluations and decisions. Maintain complete and accurate student files. Prepare reports on transfer credits, PLA credits, and the impact of articulation agreements on student progression.
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Advisory Role: Serve as a key advisor to the Registrar, faculty, and academic advisors on matters related to transcript evaluation, credit for prior learning, and related policies.
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Other Duties as Assigned: The Registrar will assign additional projects as deemed necessary.
QUALIFICATIONS:
Minimum Education and Experience:
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Undergraduate degree required; graduate degree preferred.
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Minimum of 5-7 years of experience in transcript evaluation in higher education with a proven understanding of international credit evaluations, military evaluations, credit for prior learning, and PLA.
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A U.S. citizen or legally authorized to work in the U.S. without the need for future sponsorship.
Knowledge, Skills, Abilities:
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Detail-oriented with excellent organizational and analytical skills, committed to maintaining rigorous quality control in all records and processes.
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Strong interpersonal and professional communication skills, with the ability to explain complex policies and procedures clearly.
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Ability to observe a standard operating schedule of 8:30 am to 5:00 pm PST.
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High degree of software literacy; experience with Microsoft Office suite preferred; Google Suite; and Zoom;
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Skilled in database management and student information systems, ensuring high standards of data integrity and accuracy across all records.
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Resourceful and able to execute tasks manually to maintain workflow continuity.
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Knowledge of online learning environments and academic policies.
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Ability to work with and maintain highly confidential information;
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Demonstrated professionalism, resourcefulness, punctuality and dependability are critical requirements for this position; and
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Must be passionate about the mission of CLU.
Application Process
Please submit a cover letter and resume. The cover letter should succinctly describe your interest in joining the team, your qualifications, and the relevant expertise and experience you offer. Applications will be considered on a rolling basis until the position is filled.
Compensation Overview -
The salary range for this role is posted above and depends on the level of education and years of experience. We value internal and external equity and encourage those who may be missing qualifications to still submit their materials.
Our Benefits
Include but are not limited to (a) 3x employer contribution towards retirement matching your employee contribution up to 15%, (b) health insurance, (c) dental insurance, (d) vision insurance, (e) health reimbursement account, (f) short-term disability coverage, (g) long term disability coverage, (h) paid parental leave, (i) voluntary insurances such as accident insurance, (j) health care flexible spending, (k) dependent care flexible spending, (l) paid time off for holidays, vacation, personal, sick, bereavement, and jury duty, (m) office closure between December 24 – Jan 1 each calendar year, (n) tuition and staff development reimbursement, (o) pet insurance, and (p) Employee Assistance Program.
Equal Opportunity Employer
The Claremont Lincoln University is dedicated to creating an inclusive work environment by hiring, training, promoting, and carrying out personnel procedures with respect to compensation, benefits, transfers, layoffs, or terminations, on the basis of individual merit, experience, and ability without regard to race (including traits historically associated with race such as hair texture, length of hair, protective hairstyles or cultural or religious headdresses), color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), ancestry, citizenship status, gender identity or expression, genetic information, marital or domestic/civil partnership status, physical or mental disability, sexual orientation, veteran status, military service, serious medical condition, expunged juvenile record, personal appearance, family responsibilities, matriculation, political affiliation, status as a victim, credit information, homelessness status, reproductive health decision making, or any other characteristic protected by law or otherwise.
Pay Transparency Nondiscrimination Provision
Claremont Lincoln University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Non-Smoking Organization
Claremont Lincoln University is a Non-Smoking organization. Smoking and the use of tobacco products are prohibited at all times and on all property owned, leased, or under the control of Claremont Lincoln University at all times, including, but not limited to, indoor and outdoor grounds, walkways and sidewalks, parking lots, company vehicles, and private vehicles parked on Claremont Lincoln University property.
MA Polygraph Statement
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Undergraduate degree required; graduate degree preferred. Requires 5–7 years in higher-education transcript evaluation, international and military credit evaluation, prior learning, PLA, software, databases, and student information systems.
Key Responsibilities
- evaluating transcripts
- processing verifications
- maintaining agreements
Skills & Tools
Microsoft Office, Google Suite, Zoom, Student Information System
Job Details
- Category: Administrative & Clerical Support
- Seniority: Senior Level
- Commitment: Full Time
- Workplace: Remote — Claremont, California, United States
- Salary: USD 65,000 – 75,000 / year
- Languages: English
Benefits
- 401k matching
- Generous paid time off
- Tuition reimbursement
- Retirement plan
- Generous parental leave
About Lincoln Institute of Land Policy
An organization supporting education, leadership, and solutions to social, economic, and environmental challenges. — Industry: Education