Who We Are
At BrewBird, we believe in building a sustainable future in coffee. We’re developing a technology platform to scale the $100 billion specialty coffee market, while working with top local and national roasters to bring the highest quality cup of coffee to every home and office. BrewBird is backed by some of the world’s best venture funds. We’re a passionate team of builders who use technology to craft elegant and delightful solutions to challenging real world problems. Come drink some coffee with us!
About This Role
We’re looking for a seasoned Senior Accounting Lead who specializes in AP/AR tasks to help us keep our financial operations running smoothly and accurately as we scale. You’ll handle the full lifecycle of payables and receivables from invoice validation to payment execution and financial documentation; ensuring timeliness, accuracy, and clear communication across teams and vendors.
This is a fractional, contract-based part-time(10-15 hours/week) role suited for someone who values autonomy, consistency, and delivering “name-brand quality” work. If you’re the type who takes pride in building and driving process optimization, bulletproof documentation, and prompt payments, we’d love to work with you.
What You'll Do
- Manage full-cycle AP and AR processes, ensuring accuracy and timeliness of all transactions
- Handle invoice receipt, validation, and payment across multiple platforms (Bill.com, Expensify, bank wires, etc.)
- Work cross-functionally to apply correct GL codes to vendor invoices, including complex, multi-line billing
- Oversee customer and vendor onboarding, including W-9 collection, payment setup, and account maintenance
- Generate financial documentation and reporting to support monthly close and compliance reviews
- Manage expense reviews and approvals; chase for compliance where needed
- Oversee shipping and receiving reclamation, ensuring cost alignment between operations and accounting
- Maintain impeccable records, ensuring every transaction is traceable and auditable
What We're Looking For
- Proven history of managing end-to-end AP/AR for high-quality or “name-brand” customers
- Experience with billing, expensing, and payment platforms (e.g., Bill.com, Expensify, NetSuite, QuickBooks, or equivalents)
- Deep understanding of GL structure and correct invoice attribution practices
- Financial documentation generation experience (invoices, reconciliations, POs, payment schedules)
- Experience in customer and vendor onboarding workflows
- Familiarity with shipping and receiving reclamation or cost-matching between operations and finance
- Hands-on experience with Bill.com, QuickBooks, and Expensify
- Experience with invoice automation tools and process optimization
- Ideally based in San Francisco Bay Area
Our core values ☕
We operate with a spirit of generosity. We go the extra mile to act in ways that allow others to experience happiness, success and fulfillment - in big ways and small. We believe acting and communicating openly, honestly and generously is a virtuous cycle.
We do the work that truly matters. There's so much we can do, and so we ruthlessly focus on the things that allow us to have the most impact. To us, results matter more than hours worked or time spent. We protect our time and are considerate of the time of others so that we can all be at our best in work and life.
We believe in joining forces. We bring people with different experiences, backgrounds and perspectives together to accomplish far more than we ever could alone. When we don't know something, we ask. We believe in supporting each other and ultimately hold ourselves accountable to each person that makes up the Brewbird whole - our customers, roasting partners, employees and more.
We prove bold ambition and integrity can co-exist. We're in it for the long haul. We set big, audacious goals - ones that make our hearts proud - and take the responsibility that comes with them seriously. We're honest with ourselves and others about where we are and what we're working on. We keep on keeping on with persistence and seek to master the art of resilience along the way.
We cultivate joy, together. For us, coffee is ultimately about feeling good. And, we believe the best things in life are experienced together. We're motivated by genuine human interaction. Work and productivity have their time and important place, yet we're not "nothing but business" kind of people. We believe in bringing people together to celebrate life's moments - big and small.
Benefits
At BrewBird, we put our people first. In addition to a competitive compensation package we offer commuter benefits if you’re local. We also have tons of BrewBird branded gear and all the free coffee you can drink. If converted we have a more comprehensive set of benefits that will activate upon conversion.
BrewBird is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status, and encourage all qualified applicants to apply.
End-to-end AP/AR experience, billing and payment platform expertise, GL coding, financial documentation, onboarding workflows, invoice automation, and process optimization experience required.
Key Responsibilities
- managing AP/AR
- validating invoices
- generating reports
Skills & Tools
Bill.com, Expensify, NetSuite, QuickBooks
Job Details
- Category: Finance and Accounting
- Seniority: Senior Level
- Commitment: Part Time, Contract
- Workplace: Remote — San Carlos or San Francisco
- Languages: English
About BrewBird
A technology platform scaling the specialty coffee market through partnerships with local and national roasters. — Industry: Information Technology