About worksphere – Pioneering Drive Technology in Industry and Raw Materials Extraction
worksphere is a market‑leading innovator in drive technology, delivering cutting‑edge solutions for heavy‑industry applications and raw‑materials extraction worldwide. Our commitment to safety, sustainability, and operational excellence has positioned us at the forefront of the sector, and we are continuously expanding our global footprint. As part of our growth strategy, we are looking for meticulous, proactive, and service‑oriented professionals to join our dynamic administrative team. If you thrive in fast‑paced environments, enjoy working with data, and have a passion for supporting international trade operations, this is the perfect opportunity for you.
Why This Role Matters
In the fast‑moving world of imports and exports, accurate data entry and flawless documentation are the backbone of seamless logistics. As an Administrator and Data Entry Specialist at worksphere, you will be the critical link that ensures our supply chain runs smoothly, our customers receive timely information, and our finance team can chase payments with confidence. Your work will directly impact the efficiency of our global operations and contribute to the overall success of a company that is shaping the future of industrial drive technology.
Key Responsibilities
- Data Entry & Validation: Accurately input import and export transaction data into our ERP system, maintaining a 99.9% error‑free rate.
- Export Documentation: Prepare, review, and dispatch export paperwork—including commercial invoices, packing lists, certificates of origin, and customs declarations—to guarantee compliance with international trade regulations.
- Spreadsheet Management: Extract data from SAP, email threads, and external portals, then consolidate it into well‑structured Excel workbooks for analysis and reporting.
- SAP Purchasing Administration: Utilize SAP to create purchase orders, monitor order status, and update inventory records, acting as a liaison between the procurement team and suppliers.
- Debt Chasing & Payment Follow‑up: Collaborate with the finance department to identify overdue invoices, send courteous reminders, and track payment resolutions.
- Customer Interaction: Answer inbound calls, provide clear information on order status, and resolve routine inquiries with a focus on delivering an outstanding customer experience.
- Team Collaboration: Work closely with logistics, finance, and procurement colleagues to streamline processes and share best practices.
- Continuous Improvement: Identify opportunities to automate repetitive tasks, propose enhancements to data workflows, and support the implementation of new tools.
Working Hours & Flexibility
We understand the importance of work‑life balance. The role begins with an intensive two‑month training program conducted at our modern office hub. Following successful completion of training, you will enjoy a hybrid schedule: three days on‑site and two days remote each week, totaling 36.25 hours per week. This arrangement provides the structure you need to master the role while offering the flexibility to manage personal commitments.
Essential Qualifications
- Demonstrated experience in data entry, preferably within import/export or logistics environments.
- Proficiency with SAP (especially modules related to purchasing and order management) or comparable ERP systems.
- Exceptional attention to detail, with a proven track record of maintaining high data integrity.
- Strong written and verbal communication skills, enabling clear interaction with internal teams and external customers.
- Ability to work both independently and collaboratively in a fast‑paced, deadline‑driven setting.
Preferred Qualifications & Added Value
- Formal training or certification in SAP (e.g., SAP MM or SAP FI).
- Experience handling customs documentation and familiarity with Incoterms.
- Knowledge of Excel functions such as VLOOKUP, pivot tables, and macros.
- Previous exposure to debt collection or accounts receivable processes.
- Multilingual abilities, especially in languages commonly used in international trade (e.g., French, German, Mandarin).
Core Skills & Competencies
- Analytical Mindset: Ability to interpret data trends and spot inconsistencies before they become issues.
- Organizational Excellence: Efficiently manage multiple tasks, prioritize urgent requests, and meet tight deadlines.
- Customer‑Centric Approach: Deliver courteous, solution‑focused service on every call and email.
- Tech‑Savvy: Comfortable navigating ERP platforms, cloud‑based collaboration tools, and Microsoft Office suite.
- Problem‑Solving: Proactively address obstacles, propose practical solutions, and follow through to resolution.
Career Growth & Learning Opportunities
worksphere invests heavily in the professional development of its people. As you master the administrative and data entry responsibilities, you will have clear pathways to advance into senior administrative roles, procurement coordination, or even supply‑chain analysis positions. We provide:
- Access to internal training modules covering advanced SAP techniques, data analytics, and international trade compliance.
- Mentorship from seasoned supply‑chain professionals who will guide your career trajectory.
- Opportunities to attend industry conferences and webinars, keeping you abreast of the latest trends in logistics and drive technology.
- Support for relevant certifications (e.g., Certified International Trade Professional – CITP).
Work Environment & Culture at worksphere
Our workplace is built on the pillars of inclusion, collaboration, and continuous improvement. You will join a supportive team that values diverse perspectives and encourages every employee to bring their authentic self to work. Key cultural highlights include:
- Inclusive Atmosphere: worksphere is a disability‑confident employer, committed to providing reasonable adjustments and an accessible recruitment process for candidates of all abilities.
- Team Spirit: Regular team‑building activities, virtual coffee chats, and cross‑departmental projects foster a sense of belonging.
- Health & Well‑Being: Comprehensive wellness programs, mental‑health resources, and flexible working arrangements promote a balanced lifestyle.
- Recognition & Rewards: Employee achievements are celebrated through monthly awards, spot bonuses, and public acknowledgment.
Compensation, Perks & Benefits
We offer a competitive hourly rate of £14 per hour**, reflecting the importance of precision and reliability in this role. In addition to the base pay, you will enjoy a benefits package that includes:
- Paid holidays and statutory leave.
- Employer‑contributed pension scheme.
- Access to a private medical plan (optional).
- Seasonal bonus opportunities based on individual and company performance.
- Discounted gym memberships and wellness allowances.
- Employee assistance programme for personal and professional support.
Path to Permanent Employment
This position is initially offered as a long‑term temporary role, with the clear intention of evaluating performance for a permanent contract. Successful candidates who demonstrate reliability, a proactive attitude, and a commitment to worksphere’s values will be considered for full‑time employment, complete with additional benefits and career progression opportunities.
How to Apply
If you are ready to contribute to a forward‑thinking organization and believe you have the skills and enthusiasm to excel as an Administrator and Data Entry Specialist, we want to hear from you. Please submit your updated resume highlighting relevant experience in imports, exports, SAP usage, and data management.
We look forward to reviewing your application and discussing how you can become an integral part of worksphere’s success story.
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