About the Opportunity
Hedgelan Consulting is proactively building a pipeline of qualified professionals for future opportunities supporting federal government clients, including the National Institutes of Health (NIH).
This posting is intended to identify candidates interested in administrative, operational, program coordination, and executive support roles that may become available on upcoming contracts and task orders. Candidates selected for our talent pipeline may be contacted as opportunities arise that match their background and experience.
We are seeking highly organized, detail-oriented professionals who thrive in fast-paced environments and can support a wide range of administrative and operational functions.
Potential Work Locations
Assignments may support offices located at:
Rockville, Maryland
Bethesda, Maryland
Some positions may offer telework or hybrid schedules based on contract requirements.
Position Overview The Administrative Assistant / Operations Coordinator provides comprehensive administrative and operational support to federal programs and offices. Responsibilities may include executive support, meeting coordination, travel administration, procurement tracking, personnel support, budget tracking, records management, communications, and special projects.
Successful candidates will demonstrate strong organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a government contracting environment.
Possible Responsibilities
Responsibilities may vary by assignment and could include:
Providing administrative and operational support to federal program offices and leadership teams
Coordinating meetings, workshops, conferences, and virtual events using platforms such as WebEx or Microsoft Teams
Managing calendars, scheduling meetings, preparing agendas, and documenting meeting minutes and action items
Preparing, reviewing, and maintaining reports, spreadsheets, presentations, correspondence, and other documents
Supporting travel coordination, travel authorizations, vouchers, and reimbursement processing
Assisting with procurement requests, purchase tracking, office supply management, and vendor coordination
Maintaining electronic and hard-copy filing systems in accordance with agency policies and procedures
Tracking personnel actions, onboarding/offboarding activities, training requests, and administrative workflows
Assisting with budget tracking, expense reconciliation, and financial documentation
Supporting executive-level staff with communications, scheduling priorities, and special projects
Updating and maintaining SharePoint sites, shared drives, databases, and internal tracking systems
Conducting internet and policy research and compiling information for reports and management inquiries
Monitoring action items, deadlines, and project deliverables to ensure timely completion
Serving as a liaison between program staff and administrative offices such as Human Resources, Travel, Procurement, and Property Management
Preparing and proofreading documents for grammar, formatting, completeness, and policy compliance
Supporting office operations including phones, mail distribution, shipping/receiving, copying, scanning, and records maintenance
Participating in special projects, process improvement initiatives, and administrative studies
Minimum Qualifications
Candidates may qualify through a combination of education and experience such as:
High school diploma with at least two (2) years of administrative support experience
OR
Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field with relevant professional experience
Preferred Qualifications
Experience supporting federal government or government contracting environments
Prior experience supporting NIH, HHS, or other federal agencies
Strong proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook
Experience with SharePoint, Concur, WebEx, TEAMS, or similar systems
Strong written and verbal communication skills
Excellent organizational and time management abilities
Ability to manage multiple assignments and shifting priorities
Experience with travel coordination, procurement tracking, personnel administration, or budget support
Strong analytical and problem-solving skills
Ability to work independently and collaboratively in a team environment
Additional Information
Candidates must be able to successfully complete a background investigation if required for assignment.
Work schedules are generally Monday through Friday during standard business hours.
Most assignments require on-site support in Rockville or Bethesda, Maryland.
Certain opportunities may require proof of vaccination or compliance with federal workplace safety requirements, if applicable under current contract guidelines.
Why Join Hedgelan Consulting?
Hedgelan Consulting partners with federal agencies to provide high-quality administrative, operational, and program support services. We value professionalism, collaboration, adaptability, and continuous growth.
By applying to this posting, candidates will be considered for future opportunities that align with their qualifications and experience.
Apply
Interested candidates are encouraged to submit their resume for consideration for upcoming opportunities.