About The Company The University of Kentucky College of Medicine is a prestigious institution dedicated to advancing medical education, research, and clinical excellence. As part of the broader university community, the College of Medicine fosters innovation, collaboration, and a commitment to improving health outcomes locally and globally. The college offers a dynamic environment for faculty, staff, students, and researchers to thrive and contribute to meaningful healthcare advancements.
With a focus on diversity, inclusion, and community engagement, the College of Medicine strives to cultivate a supportive and forward-thinking atmosphere that nurtures talent and promotes professional growth.
About The Role The University of Kentucky College of Medicine is seeking a highly organized, resourceful, and customer-focused professional to join our team in a fully remote capacity. This position plays a vital role in supporting workforce management, recruitment, onboarding, immigration sponsorship, and related employment processes. The successful candidate will serve as a key liaison among departments, employees, candidates, and university offices, ensuring the smooth and compliant execution of administrative activities throughout the employment lifecycle.
This role involves coordinating complex, deadline-driven processes, monitoring documentation, maintaining accurate records, and utilizing various web-based systems and technologies. The position offers an excellent opportunity to contribute to the college’s mission by facilitating the attraction, onboarding, and retention of talented individuals who support the college’s educational, research, and clinical objectives. The role requires a proactive, detail-oriented individual capable of managing multiple priorities independently in a remote work environment, with a focus on operational excellence and exceptional service delivery.
Qualifications
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
Professional judgment and problem-solving skills
Attention to detail and commitment to accuracy
Ability to manage multiple deadlines simultaneously
Strong customer service and relationship-building skills
Technical aptitude with the ability to learn new systems quickly
Ability to work independently in a remote environment
Adaptability, initiative, and resourcefulness
Commitment to continuous improvement and process excellence
Responsibilities
Coordinate administrative processes related to recruitment, onboarding, immigration sponsorship, and employment activities
Monitor documentation, critical deadlines, and compliance requirements
Maintain accurate records and tracking systems for employment-related activities
Communicate effectively with internal stakeholders, external partners, and candidates
Support recruitment efforts by managing job postings, applicant tracking, and candidate communication
Assist with onboarding activities, including orientation scheduling and documentation management
Support immigration sponsorship processes by coordinating documentation and liaising with relevant offices
Maintain and update SharePoint resources and process documentation for departmental use
Utilize web-based systems and technologies to streamline workflows and improve efficiency
Participate in process improvement initiatives to enhance operational effectiveness
Provide exceptional customer service and support to all stakeholders involved in employment activities
Benefits
Fully remote work environment providing flexibility and work-life balance
Opportunities for professional development and cross-functional exposure
Collaborative and supportive team culture
Access to university resources and systems for career growth
Engagement in meaningful work that directly supports the college’s mission
Competitive compensation package
Equal Opportunity The University of Kentucky is an equal opportunity employer and is committed to creating a diverse and inclusive environment. We welcome applications from individuals of all backgrounds and do not discriminate based on race, color, national origin, ethnicity, religion, age, disability, veteran status, sexual orientation, gender identity, or any other protected category. We ensure all employment practices are conducted in accordance with applicable federal and state laws, fostering a workplace that values equity, respect, and opportunity for all.
Required License/Registration/Certification: None
Physical Requirements: This position will require the ability to utilize a computer, keyboard, and mouse for extended periods. Ability to travel to various locations across campus for on-site meetings as needed.
Shift: This position will work 40 hours per week, scheduled Monday through Friday from 8:00 a.m. to 5:00 p.m.