About careeraxis
careeraxis is a leading provider of innovative solutions in the health‑care and government services sectors. With a mission to improve the lives of millions through efficient, technology‑driven programs, careeraxis combines deep industry expertise with a commitment to employee growth and well‑being. Our teams work across the United States, delivering critical services that support Medicare appeals, disability determinations, and other essential public‑sector initiatives. As a remote‑first organization, we empower our workforce with flexible work arrangements, cutting‑edge tools, and a collaborative culture that values integrity, diversity, and continuous improvement.
Position Overview
careeraxis is seeking a detail‑oriented, self‑motivated Administrative Data Entry Specialist to join our QIC DME (Quality Improvement Center – Data Management & Evaluation) team. This remote role is pivotal in ensuring the accuracy, completeness, and timeliness of data that drives critical decision‑making for Medicare appeals and related programs. The successful candidate will become a trusted partner to management, providing high‑quality data entry, reporting, and audit support while adhering to strict confidentiality standards.
Key Responsibilities
- Data Entry & Validation: Accurately input case information, claim details, and appeal outcomes into careeraxis’s proprietary databases and the Medicare Appeal System (MAS).
- Report Generation: Produce daily, weekly, and monthly data reports that highlight trends, inconsistencies, and performance metrics; distribute findings to supervisors and senior leadership.
- Database Queries: Execute structured queries to retrieve data for analysis, identify gaps, and support investigative reporting.
- Quality Assurance Audits: Conduct thorough self‑audits and peer reviews to verify data integrity, ensuring compliance with established procedures and regulatory requirements.
- Case File Management: Assist in the creation, maintenance, and closure of medical case files, including proper documentation, record‑keeping, and archiving.
- Decision Notification Support: Prepare and dispatch decision letters via mail and fax, confirming delivery and maintaining accurate logs of correspondence.
- Special Projects: Contribute to ad‑hoc initiatives, providing periodic updates, data summaries, and actionable insights throughout each project phase.
- Confidentiality Stewardship: Handle sensitive health information with the utmost discretion, adhering to HIPAA and internal privacy policies.
- Escalation Management: Identify tasks that require supervisory intervention and promptly communicate issues to ensure timely resolution.
- Continuous Improvement: Suggest process enhancements, automation opportunities, and best practices to streamline data workflows.
Essential Qualifications
- High school diploma, GED, or equivalent required.
- 0–2 years of relevant administrative or data entry experience.
- Demonstrated proficiency with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with Medicare Appeals processes or related health‑care data systems is a strong plus.
- U.S. citizenship or continuous residence in the United States for the past five years, with at least three years of uninterrupted employment.
Preferred Qualifications & Skills
- Prior experience working with the Medicare Appeal System (MAS) or similar claim‑management platforms.
- Strong analytical mindset with the ability to interpret data trends and generate meaningful insights.
- Excellent written and verbal communication skills, enabling clear interaction with team members and external stakeholders.
- High level of attention to detail, ensuring data accuracy and compliance with regulatory standards.
- Ability to work independently in a remote environment while maintaining productivity and meeting deadlines.
- Basic knowledge of data privacy regulations (HIPAA, GDPR) and best practices for handling confidential information.
Technical & Equipment Requirements
- Reliable high‑speed internet connection: minimum 20 Mbps download (50 Mbps recommended for shared connections) and at least 5 Mbps upload.
- Connection via Wi‑Fi or Category 5/6 Ethernet cable to a stable home router.
- Dedicated, private workspace with a consistent power source.
- careeraxis will provide a company‑issued laptop, headset, and any necessary software licenses.
Compensation & Benefits
careeraxis offers a competitive hourly wage ranging from $17.75 to $19.00, commensurate with experience and performance. In addition to base pay, our total rewards package includes:
- Health, dental, and vision insurance plans with employer contributions.
- Life and short‑term/long‑term disability coverage.
- Retirement savings options, including a 401(k) plan with matching contributions.
- Paid holidays, vacation, and sick leave to support work‑life balance.
- Opportunities for performance‑based bonuses and recognition awards.
- Professional development resources such as tuition reimbursement, certifications, and internal training programs.
- Access to employee assistance programs (EAP) for personal and professional support.
Career Growth & Learning Opportunities
At careeraxis, your career trajectory is shaped by your ambition and the organization’s commitment to nurturing talent. As a Data Entry Specialist, you will have pathways to advance into roles such as:
- Senior Data Analyst – leading complex data projects and mentoring junior staff.
- Quality Assurance Lead – overseeing audit processes and driving continuous improvement initiatives.
- Operations Coordinator – managing broader administrative functions across multiple programs.
- Program Management – guiding strategic direction for QIC DME and related service lines.
Our learning ecosystem includes virtual classrooms, on‑the‑job coaching, and cross‑functional rotations, ensuring you acquire the skills needed for future success.
Work Environment & Culture
careeraxis prides itself on a culture that blends professionalism with genuine care for its people. Key cultural pillars include:
- Inclusivity: A diverse workforce where every voice is heard and respected.
- Collaboration: Virtual team‑building activities, regular check‑ins, and open communication channels foster a sense of belonging.
- Integrity: Ethical handling of confidential data is non‑negotiable, reinforcing trust with our clients and partners.
- Innovation: Employees are encouraged to propose technology‑driven solutions that enhance efficiency.
- Well‑Being: Flexible scheduling, mental‑health resources, and wellness stipends promote a balanced lifestyle.
Even though the role is remote, careeraxis ensures you stay connected through weekly virtual town halls, mentorship programs, and a robust intranet that provides access to resources, policies, and community forums.
Equal Opportunity & Pay Transparency
careeraxis is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristic. Our compensation philosophy is transparent: salary ranges are determined based on location, experience, education, and market data, and we do not consider salary history in our hiring decisions.
How to Apply
If you are ready to contribute to a mission‑driven organization while advancing your administrative and analytical expertise, we invite you to submit your application today. Click the link below to begin the process, and be prepared to share your resume, a brief cover letter highlighting relevant experience, and any supporting documentation that showcases your data‑entry proficiency.
Join careeraxis Today
Become part of a forward‑thinking team that values precision, accountability, and continuous learning. Your contributions will directly impact the efficiency of vital health‑care programs, helping millions of Americans receive the benefits they deserve. We look forward to welcoming a dedicated professional who thrives in a remote setting and is eager to grow with careeraxis.
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