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About careerforge
careerforge is a leading provider of government‑contracted services that empower agencies to deliver critical health, human services, and technology solutions across the United States. With a focus on innovation, integrity, and impact, careerforge partners with public sector clients to streamline complex processes, improve outcomes, and enhance the lives of millions of citizens. Our remote workforce is a cornerstone of our success, enabling talented professionals from every corner of the continental U.S. to contribute to mission‑critical projects while enjoying flexibility, growth, and a supportive community.
Position Overview
careerforge is seeking a detail‑oriented, self‑motivated Administrative Data Entry Specialist to join the QIC DME (Quality Improvement Center – Durable Medical Equipment) team. This remote role is essential to maintaining the accuracy, timeliness, and integrity of data that drives Medicare appeal processes, case file management, and program reporting. If you thrive in a structured environment, possess strong analytical instincts, and enjoy working independently while collaborating with a dynamic team, this opportunity is for you.
Key Responsibilities
- Enter a high volume of data into careerforge’s proprietary and third‑party computer systems with precision and speed.
- Generate, review, and distribute data reports; promptly flag inconsistencies, anomalies, or potential issues to management.
- Execute database queries to support analysis, troubleshooting, and the preparation of actionable insights.
- Validate data entries for completeness, accuracy, and compliance with established standards.
- Lead or support special projects, delivering regular status updates and comprehensive documentation for each project phase.
- Conduct self‑audits and peer audits to ensure adherence to procedural guidelines and quality benchmarks.
- Assist in the creation, maintenance, and closure of medical case files, encompassing data entry, records management, and documentation control.
- Prepare and dispatch decision notifications, including mailing decision letters and faxing copies to relevant parties.
- Maintain and update the Medicare Appeal System (MAS) and related databases with meticulous attention to confidentiality.
- Exercise sound judgment when handling confidential information, safeguarding privacy in accordance with HIPAA and other regulations.
- Identify tasks that require supervisory intervention and communicate them clearly and promptly.
- Perform any additional duties assigned by management that align with the mission of the QIC DME program.
Essential Qualifications
- High school diploma, GED, or equivalent is required.
- 0–2 years of relevant administrative or data entry experience.
- Demonstrated proficiency with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Basic familiarity with Medicare appeal processes and related systems is preferred.
- U.S. citizenship or continuous residence in the United States for the past five years, with at least three years of uninterrupted work experience.
Preferred Qualifications & Skills
- Prior experience in a remote or virtual work environment, demonstrating strong time‑management and self‑discipline.
- Experience with data‑validation tools, spreadsheet functions (VLOOKUP, pivot tables), and basic database query languages (e.g., SQL).
- Knowledge of healthcare terminology, especially related to durable medical equipment and Medicare appeals.
- Exceptional written and verbal communication skills, with the ability to convey complex information clearly.
- Strong organizational abilities, capable of juggling multiple tasks while maintaining high accuracy.
- Demonstrated integrity and discretion when handling sensitive or confidential information.
Core Competencies for Success
- Attention to Detail: Ability to spot errors and inconsistencies in large data sets.
- Analytical Thinking: Comfort interpreting data trends and providing actionable recommendations.
- Problem Solving: Proactive approach to identifying root causes and suggesting improvements.
- Reliability: Consistent attendance, punctuality, and delivery of high‑quality work.
- Collaboration: Willingness to share knowledge, support teammates, and contribute to a positive team culture.
- Adaptability: Ability to adjust to evolving priorities, new technologies, and shifting project timelines.
Work‑From‑Home Requirements
To ensure a productive remote workspace, candidates must meet the following technical specifications:
- High‑speed internet connection of at least 20 Mbps download (50 Mbps recommended for shared connections) and a minimum of 5 Mbps upload.
- Reliable connectivity via Wi‑Fi or a Category 5/6 Ethernet cable directly to a home router.
- Dedicated, private work area free from distractions, with a stable power source.
- Permanent residence within the continental United States.
- careerforge will provide all necessary hardware, including a laptop, headset, and any required software licenses.
Career Growth & Learning Opportunities
careerforge invests heavily in the professional development of its employees. As an Administrative Data Entry Specialist, you will have access to:
- Structured onboarding and mentorship programs that accelerate skill acquisition.
- Online training modules covering advanced data management, healthcare compliance, and project management.
- Opportunities to transition into higher‑level analyst, quality‑assurance, or supervisory roles within the QIC DME program or other careerforge business units.
- Cross‑functional exposure to senior leaders, allowing you to understand the broader impact of your work on national health initiatives.
- Support for certifications such as Certified Health Data Analyst (CHDA) or Certified Administrative Professional (CAP).
Culture & Values at careerforge
Our culture is built on four pillars:
- Mission‑Driven Impact: Every task contributes to improving the delivery of health services to veterans, seniors, and other beneficiaries.
- Inclusivity & Respect: We celebrate diverse perspectives and foster an environment where every voice is heard.
- Innovation & Continuous Improvement: Employees are encouraged to suggest process enhancements and leverage emerging technologies.
- Work‑Life Harmony: Flexible scheduling, generous paid time off, and a supportive remote‑work policy help you balance personal and professional priorities.
Compensation, Benefits & Perks
careerforge offers a competitive hourly wage ranging from $17.75 to $19.00, commensurate with experience and performance. In addition to base pay, our total rewards package may include:
- Performance‑based bonuses and incentive programs.
- Comprehensive health, dental, and vision insurance plans.
- Life and short‑term/long‑term disability coverage.
- Retirement savings options with company matching contributions.
- Paid holidays, vacation, and sick leave.
- Employee assistance programs, wellness resources, and virtual fitness memberships.
- Continuous learning stipends for courses, certifications, or conferences.
- Technology allowance for home‑office upgrades.
Equal Opportunity & Pay Transparency
careerforge is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristic. Compensation decisions are based on location, education, experience, performance, market data, and internal equity. Salary history will not be used in determining compensation.
How to Apply
If you are ready to contribute to a mission‑focused organization while enjoying the flexibility of remote work, we invite you to submit your application today. Please click the “Apply Now” button below, attach your resume, and include a brief cover letter highlighting your relevant experience and why you are excited to join careerforge.
Join Us
At careerforge, your work matters. By ensuring the accuracy and reliability of critical data, you help shape the delivery of essential health services to those who need them most. Take the next step in your career and become part of a team that values precision, integrity, and impact. We look forward to welcoming you aboard.
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