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About careeraxis
careeraxis is a leading provider of government‑contracted services, delivering innovative solutions that improve the lives of millions of citizens across the United States. With a strong focus on integrity, efficiency, and technology‑driven processes, careeraxis has built a reputation for excellence in health‑care administration, benefits management, and data‑centric operations. Our teams work collaboratively, leveraging cutting‑edge tools and a culture of continuous improvement to meet the evolving needs of our clients and the communities they serve.
Position Overview
We are seeking a detail‑oriented, self‑motivated Administrative Data Entry Specialist to join our Quality Improvement Center (QIC) – Durable Medical Equipment (DME) team. This remote role is essential to the accurate capture, verification, and reporting of critical data that drives decision‑making for Medicare appeals and medical case management. As a member of careeraxis, you will contribute directly to the efficiency and compliance of a high‑impact program while enjoying the flexibility of a work‑from‑home environment.
Key Responsibilities
- Data Capture & Entry: Accurately input case‑related information into careeraxis’s proprietary computer systems and the Medicare Appeal System (MAS), ensuring completeness and adherence to established data standards.
- Report Generation & Monitoring: Produce routine and ad‑hoc data reports, flagging inconsistencies, anomalies, or potential errors to management for timely resolution.
- Database Query Support: Execute structured queries to assist analysts in extracting meaningful insights, and document any issues discovered during the process.
- Quality Assurance Audits: Perform systematic reviews of your own work and, when required, the work of peers to confirm conformance with procedural guidelines.
- Medical Case File Management: Assist in the creation, updating, and closure of medical case files, handling all associated documentation and records management tasks.
- Decision Notification Assistance: Prepare and dispatch decision letters via mail and fax, ensuring that all parties receive accurate and timely communications.
- Confidentiality & Judgment: Exercise sound judgment when handling sensitive health information, maintaining strict confidentiality in accordance with HIPAA and careeraxis policies.
- Escalation & Collaboration: Identify tasks that require supervisory intervention and communicate effectively with team leads to resolve complex issues.
- Special Projects: Contribute to project‑specific initiatives, delivering periodic status updates and comprehensive information to management throughout each project phase.
- Additional Duties: Perform other related duties as assigned, supporting the broader objectives of the QIC DME program.
Essential Qualifications
- High school diploma, GED, or equivalent is required.
- 0–2 years of relevant administrative or data‑entry experience.
- Demonstrated proficiency with the Microsoft Office Suite (Word, Excel, Outlook) – preferred.
- Familiarity with Medicare Appeals processes and related systems – preferred.
- U.S. citizenship or continuous residence in the United States for the past five years, with at least three years of uninterrupted work history.
Preferred Qualifications & Skills
- Experience working in a remote or virtual office environment.
- Strong analytical mindset with the ability to spot data irregularities quickly.
- Excellent written and verbal communication skills, especially when drafting correspondence for decision notifications.
- Ability to prioritize multiple tasks, meet deadlines, and adapt to shifting priorities.
- Basic understanding of HIPAA regulations and data privacy best practices.
- Self‑discipline to maintain a dedicated, private workspace free from distractions.
Technical & Equipment Requirements
careeraxis will provide the necessary hardware and software tools to perform your duties. Candidates must meet the following home‑office specifications:
- Internet connection of at least 20 Mbps download speed (50 Mbps recommended for shared connections) and a minimum of 5 Mbps upload speed.
- Reliable connectivity via Wi‑Fi or a Category 5/6 Ethernet cable directly to a home router.
- Dedicated, private work area with a stable power source.
- Permanent residence within the continental United States.
Career Growth & Learning Opportunities
careeraxis is committed to the professional development of its employees. As a Data Entry Specialist, you will have access to:
- Structured onboarding and mentorship programs that accelerate skill acquisition.
- Ongoing training modules covering advanced data‑management techniques, Medicare policy updates, and emerging health‑care technologies.
- Clear pathways to internal advancement, including roles such as Data Analyst, Quality Assurance Lead, or Program Coordinator.
- Opportunities to cross‑train with other departments, broadening your expertise in contract administration, client services, and project management.
Work Environment & Culture at careeraxis
Our remote workforce thrives on a culture of trust, collaboration, and accountability. Key cultural pillars include:
- Inclusivity: careeraxis is an equal‑opportunity employer that values diverse perspectives and backgrounds.
- Innovation: We encourage employees to propose process improvements and leverage technology to enhance efficiency.
- Work‑Life Balance: Flexible scheduling and a results‑oriented approach empower you to manage personal commitments while delivering high‑quality work.
- Recognition: Outstanding performance is celebrated through awards, spot bonuses, and public acknowledgment.
Compensation, Perks & Benefits
careeraxis offers a competitive compensation package that reflects experience, skill level, and market conditions. While exact salary ranges may vary by contract, the typical hourly rate for this role falls between $17.75 and $19.00. In addition to base pay, you can expect:
- Health, dental, and vision insurance plans with employer contributions.
- Life and short‑term/long‑term disability coverage.
- Retirement savings options, including a 401(k) plan with matching contributions.
- Paid holidays, vacation, and sick leave to support personal well‑being.
- Access to employee assistance programs, wellness resources, and continuous learning platforms.
- Potential eligibility for short‑ and long‑term incentive programs based on performance and contract milestones.
Application Process
If you are meticulous, motivated, and eager to contribute to a mission‑driven organization, we invite you to apply today. To submit your application, click the link below and follow the short, secure steps. Our recruiting team will review your qualifications and reach out to qualified candidates for a virtual interview.
Apply for the Administrative Data Entry Specialist position now!
Join careeraxis and Make an Impact
At careeraxis, every data point you enter helps shape critical health‑care decisions that affect real people. Your precision, dedication, and professionalism will directly support the integrity of Medicare appeals and the delivery of essential medical equipment to those in need. Become part of a forward‑thinking organization where your contributions are valued, your growth is nurtured, and your work truly matters.
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