About careeraxis
careeraxis is a leading provider of innovative solutions in the health‑care and government services sector. With a mission to improve the lives of millions through efficient, technology‑driven programs, careeraxis partners with federal agencies, state governments, and private organizations to deliver high‑quality services that are both cost‑effective and compliant. Our QIC DME (Qualified Institutional Contractor – Durable Medical Equipment) team plays a critical role in ensuring that Medicare beneficiaries receive timely, accurate decisions on their medical equipment claims. As part of our continued growth, we are expanding our remote workforce and looking for detail‑oriented professionals who thrive in a virtual environment.
Position Overview
The Administrative Data Entry Specialist (Admin 1) will join careeraxis’s QIC DME team to perform essential data‑entry, reporting, and audit functions. This remote position supports the processing of medical case files, the maintenance of the Medicare Appeal System (MAS), and the generation of accurate data reports that drive operational excellence. The role is contingent upon contract award, offering a competitive hourly rate and a comprehensive benefits package.
Key Responsibilities
- Enter and validate a wide variety of data into careeraxis’s proprietary computer programs and external databases with a focus on accuracy and timeliness.
- Generate, review, and distribute routine data reports; promptly alert management to any inconsistencies, anomalies, or potential compliance issues.
- Execute database queries to support analytical needs, troubleshoot data‑related problems, and document findings for continuous improvement.
- Perform thorough verification of data entries to ensure completeness, correctness, and adherence to established standards.
- Lead special‑project initiatives, providing regular status updates and detailed documentation to management throughout each project phase.
- Conduct self‑audits and peer audits to confirm conformance with procedural guidelines and to identify opportunities for process optimization.
- Assist in the creation, maintenance, and closure of medical case files, including comprehensive records management and accurate data capture.
- Prepare and dispatch decision notifications, including mailing decision letters and faxing copies to relevant parties while maintaining confidentiality.
- Maintain up‑to‑date entries in the Medicare Appeal System (MAS) and other critical databases, ensuring that all information reflects the latest case status.
- Exercise sound judgment when handling confidential information, adhering to privacy regulations and careeraxis’s internal security policies.
- Identify situations that require supervisory intervention and communicate them effectively to ensure swift resolution.
- Perform any additional duties assigned by management that support the overall success of the QIC DME program.
Essential Qualifications
- Education: High school diploma, GED, or equivalent is required.
- Experience: 0–2 years of relevant administrative or data‑entry experience.
- Technical Skills: Proficiency with the Microsoft Office Suite (Word, Excel, Outlook) is preferred.
- Industry Knowledge: Prior exposure to Medicare Appeals, the Medicare Appeal System (MAS), or related health‑care databases is advantageous.
- Citizenship/Residency: Must be a U.S. citizen or have lived in the United States for the past five years with a minimum of three continuous years of work experience.
Preferred Qualifications & Competencies
- Demonstrated ability to work independently in a remote setting while meeting strict deadlines.
- Strong analytical mindset with the capacity to interpret data trends and recommend corrective actions.
- Excellent written and verbal communication skills, especially when drafting decision letters and internal reports.
- High level of attention to detail, ensuring that every data point entered is accurate and verifiable.
- Ability to maintain confidentiality and handle sensitive health information in compliance with HIPAA and other regulatory standards.
- Adaptability to evolving processes, technology platforms, and regulatory requirements.
Technical & Home Office Requirements
- Reliable high‑speed internet connection: minimum 20 Mbps download (50 Mbps recommended for shared connections) and at least 5 Mbps upload.
- Connection via Wi‑Fi or a Category 5/6 Ethernet cable to a stable home router.
- Dedicated private workspace that is free from distractions and equipped with a consistent power source.
- Permanent residence within the Continental United States.
- careeraxis will provide all necessary equipment, including a laptop, headset, and any required software licenses.
Career Growth & Learning Opportunities
careeraxis is committed to the professional development of its employees. As a member of the QIC DME team, you will have access to:
- Structured training programs on Medicare processes, data‑management best practices, and advanced Excel techniques.
- Mentorship from seasoned analysts and supervisors who can guide you toward higher‑level roles such as Data Analyst, Quality Assurance Specialist, or Program Coordinator.
- Opportunities to cross‑train in related departments, expanding your skill set across the broader health‑care services spectrum.
- Performance‑based promotions that recognize both technical expertise and leadership potential.
Work Environment & Culture at careeraxis
At careeraxis, we foster a collaborative, inclusive, and results‑driven culture. Even though this role is remote, you will be integrated into a supportive virtual community that values:
- Transparency: Open communication channels with managers and peers through regular video conferences, chat platforms, and virtual town halls.
- Innovation: Encouragement to suggest process improvements and leverage new technologies that enhance efficiency.
- Diversity & Inclusion: A workplace where every voice is heard, and diverse perspectives are celebrated.
- Work‑Life Balance: Flexible scheduling options that accommodate personal commitments while meeting business needs.
Compensation, Perks, & Benefits
careeraxis offers a competitive hourly wage ranging from $17.75 to $19.00, reflective of experience, skill level, and contract scope. In addition to base pay, you may be eligible for:
- Performance bonuses tied to accuracy metrics and project milestones.
- Comprehensive health insurance (medical, dental, vision) with employer contributions.
- Life and short‑term/long‑term disability coverage.
- Retirement savings plan with matching contributions.
- Paid holidays, vacation, and sick leave to support personal well‑being.
- Employee assistance programs, wellness resources, and continuous learning stipends.
All compensation decisions are made in accordance with applicable wage regulations, and salary history will not influence the offer.
Equal Opportunity Commitment
careeraxis is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristic.
How to Apply
If you are ready to contribute to a mission‑driven organization, thrive in a remote work setting, and possess the meticulous attention to detail required for high‑stakes data entry, we encourage you to apply today. Click the link below to submit your resume and cover letter. Our recruiting team will review your application promptly and reach out to qualified candidates for the next steps.
Apply for the Administrative Data Entry Specialist role now!
Join careeraxis and make a difference
By becoming part of careeraxis’s QIC DME team, you will play a vital role in ensuring that Medicare beneficiaries receive the support they need, while advancing your own career in a dynamic, forward‑thinking organization. Take the next step toward a rewarding future—apply today!
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