About careeraxis
careeraxis is a leading provider of innovative solutions in the health‑care and government services sectors. With a mission to improve the lives of millions through technology‑driven programs, careeraxis combines deep industry expertise with a culture of continuous improvement. Our teams work across the United States, delivering critical services that support Medicare appeals, quality improvement initiatives, and data‑driven decision making. As a remote‑first organization, careeraxis empowers employees to thrive from any location within the continental United States, providing the tools, training, and collaborative environment needed to succeed.
Why This Role Matters
Data is the lifeblood of the QIC DME (Quality Improvement Center – Durable Medical Equipment) program. Accurate, timely, and secure data entry ensures that beneficiaries receive the right care, that appeals are processed efficiently, and that program performance metrics remain reliable. As an Administrative Data Entry Specialist, you will be a key contributor to careeraxis’s commitment to excellence, helping to maintain the integrity of critical health‑care data while supporting a mission‑driven team.
Key Responsibilities
- Enter a wide variety of data into careeraxis’s proprietary and third‑party computer systems with a focus on accuracy and speed.
- Generate, review, and distribute data reports; promptly alert management to any inconsistencies, anomalies, or potential data quality issues.
- Execute database queries to assist analysts in extracting meaningful insights and to support ongoing program evaluation.
- Validate all data entries for completeness, correctness, and compliance with established standards.
- Participate in special projects, providing regular status updates and delivering phase‑specific information to senior leadership.
- Conduct self‑audits and peer audits to ensure adherence to procedural guidelines and to identify opportunities for process improvement.
- Assist in the creation, maintenance, and closure of medical case files, including meticulous records management and data entry.
- Support decision‑notification processes by preparing, mailing, and faxing decision letters to all relevant parties.
- Accurately update the Medicare Appeal System (MAS) and other related databases, safeguarding confidential information at all times.
- Exercise sound judgment when handling sensitive data, ensuring privacy and compliance with federal regulations.
- Identify tasks that require supervisory intervention and communicate them clearly and promptly.
- Perform any additional duties assigned by management that align with the goals of the QIC DME program.
Essential Qualifications
- Education: High school diploma, GED, or equivalent is required.
- Experience: 0–2 years of relevant data entry or administrative experience.
- Technical Skills: Proficiency with the Microsoft Office Suite (Word, Excel, Outlook) is preferred.
- Industry Knowledge: Familiarity with Medicare appeals processes and related systems is a plus.
- Citizenship: Must be a U.S. citizen or have resided in the United States continuously for the past five years, with at least three years of uninterrupted work experience.
Preferred Qualifications & Competencies
- Demonstrated ability to maintain high levels of accuracy while handling large volumes of data.
- Strong analytical mindset with the capacity to spot trends, discrepancies, and potential errors.
- Excellent written and verbal communication skills, enabling clear interaction with team members and external stakeholders.
- Self‑motivated and capable of thriving in a remote work environment with minimal supervision.
- Ability to manage multiple priorities, meet deadlines, and adapt to shifting project requirements.
- Commitment to confidentiality and ethical handling of protected health information (PHI).
Technical Skills & Tools
- Microsoft Office Suite – advanced Excel functions (pivot tables, VLOOKUP, data validation).
- Experience with database query tools (e.g., SQL, Access) is advantageous.
- Familiarity with case management or claims processing software, such as the Medicare Appeal System (MAS).
- Basic understanding of data security best practices and HIPAA compliance.
- Comfort with remote‑work technology, including video conferencing platforms, VPNs, and secure file‑sharing solutions.
Career Growth & Learning Opportunities
careeraxis invests heavily in the professional development of its employees. As a Data Entry Specialist, you will have access to:
- Structured onboarding and mentorship programs that pair you with experienced analysts.
- Online training modules covering advanced data management, health‑care regulations, and emerging technologies.
- Opportunities to transition into higher‑level roles such as Data Analyst, Quality Assurance Specialist, or Program Coordinator after demonstrating proficiency and initiative.
- Regular performance reviews that identify skill gaps and outline clear pathways for promotion.
- Cross‑functional project exposure, allowing you to collaborate with teams in compliance, operations, and client services.
Work Environment & Culture at careeraxis
careeraxis fosters a supportive, inclusive, and results‑driven culture. Our remote workforce enjoys:
- Flexibility to design a home office that meets personal productivity needs, with equipment provided by careeraxis.
- A collaborative virtual community that includes weekly team huddles, virtual coffee chats, and quarterly all‑hands meetings.
- Commitment to diversity, equity, and inclusion—careeraxis evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other protected characteristic.
- Recognition programs that celebrate individual and team achievements, reinforcing a sense of purpose and belonging.
Compensation, Perks, & Benefits
careeraxis offers a competitive compensation package that reflects experience, performance, and market benchmarks. While exact salary ranges may vary based on contract value, the typical hourly rate for this entry‑level position falls between $17.75 and $19.00. In addition to base pay, employees receive:
- Health, dental, and vision insurance plans with multiple coverage options.
- Life and short‑term/long‑term disability insurance.
- A 401(k) retirement savings plan with employer matching contributions.
- Paid holidays, vacation, and sick leave to support work‑life balance.
- Access to employee assistance programs (EAP) for personal and professional well‑being.
- Opportunities for short‑ and long‑term incentives, performance bonuses, and program‑specific awards.
- Equipment stipend and technical support for home office setup, including a high‑speed internet connection (minimum 20 Mbps download, 5 Mbps upload).
Home Office Requirements
To ensure a productive remote work environment, candidates must meet the following criteria:
- Reliable high‑speed internet (minimum 20 Mbps download; 5 Mbps upload). For shared connections, a speed of 50 Mbps download is recommended.
- Connection via Wi‑Fi or a Category 5/6 Ethernet cable to a home router.
- Dedicated, private workspace free from distractions.
- Uninterrupted power source and ability to maintain a secure, confidential work area.
- Permanent residence within the continental United States.
Application Process
If you are detail‑oriented, thrive in a remote setting, and are eager to contribute to a mission‑focused organization, we encourage you to apply today. Submit your resume and a brief cover letter highlighting your relevant experience and why you are excited to join careeraxis. Our recruitment team will review applications promptly and reach out to qualified candidates for the next steps.
Join careeraxis Today
At careeraxis, every data point you enter helps shape the future of health‑care delivery for millions of Americans. Your commitment to accuracy, confidentiality, and continuous improvement will directly impact the success of the QIC DME program and the lives of those it serves. Take the next step in your career—apply now and become part of a forward‑thinking, values‑driven organization that puts people first.
Apply for this job