Welcome to careerforge – Empowering Communities Through Innovative Public Service Solutions
At careerforge, we are dedicated to delivering high‑impact services that improve the lives of millions of Americans. Our mission‑driven teams collaborate with federal agencies, healthcare providers, and community partners to streamline critical processes, ensure compliance, and enhance the overall quality of public programs. As a rapidly growing organization, careerforge invests heavily in its people, offering a supportive environment where every employee can thrive, learn, and make a meaningful difference.
Position Overview: Administrative Data Entry Specialist (Remote)
careerforge is seeking a meticulous and motivated Administrative Data Entry Specialist to join our Quality Improvement Center (QIC) – Durable Medical Equipment (DME) team. This entry‑level role is fully remote, allowing you to work from the comfort of your home while contributing to a vital federal program that assists beneficiaries with medical equipment needs. You will be responsible for accurate data capture, report generation, and supporting the lifecycle of medical case files.
Key Responsibilities
- Data Capture & Validation: Enter and verify data into careerforge’s proprietary systems and the Medicare Appeal System (MAS) with a focus on accuracy and completeness.
- Report Production: Generate routine data reports, flag inconsistencies, and communicate findings to management promptly.
- Database Queries: Perform targeted queries to assist analysts, troubleshoot data anomalies, and document any issues for resolution.
- Audit & Quality Assurance: Conduct self‑audits and peer reviews to ensure adherence to established procedures and regulatory standards.
- Medical Case File Management: Support the creation, maintenance, and closure of case files, including the preparation and mailing of decision letters.
- Special Projects: Contribute to ad‑hoc initiatives, providing regular status updates and delivering project‑specific data as required.
- Confidentiality & Judgment: Handle sensitive information with discretion, exercising sound judgment in line with privacy regulations.
- Escalation & Collaboration: Identify tasks that require supervisory intervention and collaborate with team leads to resolve complex issues.
- Additional Duties: Perform any other responsibilities assigned by management that support the QIC DME mission.
Essential Qualifications
- High school diploma, GED, or equivalent (required).
- 0–2 years of relevant administrative or data‑entry experience.
- Demonstrated proficiency with the Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with Medicare Appeals processes or related healthcare systems is a plus.
- U.S. citizenship or continuous residence in the United States for the past five years, with at least three years of uninterrupted work history.
Preferred Qualifications & Additional Skills
- Prior experience in a remote work environment, demonstrating self‑discipline and reliable time management.
- Basic understanding of healthcare terminology, especially related to durable medical equipment.
- Strong analytical mindset with the ability to spot data irregularities quickly.
- Excellent written and verbal communication skills, enabling clear interaction with internal stakeholders and external partners.
- Proficiency in navigating web‑based portals and performing secure file transfers (e.g., fax, email).
Core Competencies for Success
- Attention to Detail: Precision in data entry and verification is critical to maintaining program integrity.
- Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Problem‑Solving: Proactively identify issues, suggest improvements, and seek guidance when needed.
- Team Collaboration: Work cooperatively with peers, supervisors, and cross‑functional teams to achieve shared goals.
- Technological Adaptability: Comfort with learning new software platforms and adapting to evolving system requirements.
Work‑From‑Home Requirements
- Reliable high‑speed internet connection: minimum 20 Mbps download (50 Mbps recommended for shared connections) and at least 5 Mbps upload.
- Connection via Wi‑Fi or Category 5/6 Ethernet cable to a stable router.
- Dedicated private workspace free from distractions, with a consistent power source.
- Permanent residence within the Continental United States.
- careerforge will provide all necessary equipment, including a laptop, headset, and secure VPN access.
Compensation, Benefits, & Perks
careerforge offers a competitive hourly wage ranging from $17.75 to $19.00, commensurate with experience and performance. In addition to base pay, you will be eligible for a comprehensive benefits package that may include:
- Health, dental, and vision insurance options.
- Life and short‑term/long‑term disability coverage.
- Retirement savings plan with employer matching contributions.
- Paid holidays, vacation, and sick leave.
- Access to professional development resources, including tuition reimbursement and certification support.
- Employee assistance programs that promote mental health and work‑life balance.
- Opportunities for performance‑based bonuses and recognition awards.
Career Growth & Learning Opportunities
careerforge is committed to fostering internal talent. As an Administrative Data Entry Specialist, you will have clear pathways to advance into senior administrative roles, data analysis positions, or specialized program management tracks. We provide:
- Structured onboarding and mentorship programs.
- Regular training sessions on data analytics, healthcare regulations, and project management.
- Cross‑departmental exposure that broadens your skill set and prepares you for leadership responsibilities.
Company Culture & Values
Our culture is built on the pillars of integrity, collaboration, innovation, and service excellence. At careerforge, you will experience:
- A diverse and inclusive workplace where every voice is valued.
- Transparent communication from senior leadership.
- Recognition of achievements through awards, shout‑outs, and career milestones.
- Flexibility to balance personal commitments with professional responsibilities, especially given our remote‑first model.
Equal Opportunity & Pay Transparency
careerforge is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristic. Compensation decisions are based on location, experience, education, performance, and market data. We do not consider salary history in determining pay.
How to Apply
If you are ready to launch a rewarding career with a purpose‑driven organization, we encourage you to submit your application today. Please ensure your resume highlights relevant data‑entry experience, familiarity with Microsoft Office, and any exposure to healthcare or Medicare systems.
To apply, click the “Apply Now” button below, upload your resume and a brief cover letter, and complete the short pre‑screening questionnaire. Our recruiting team will review your submission and contact you for the next steps.
Join careerforge and Make an Impact
By becoming part of the careerforge family, you will contribute to a mission that directly supports the health and well‑being of individuals across the nation. Your dedication to accurate data entry will help ensure that vital medical equipment reaches those who need it most, reinforcing the integrity of a program that millions rely on. Take the next step in your professional journey—apply today and start making a difference from day one.
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