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About worksphere
worksphere is a leading provider of innovative solutions in the health‑care and government services sector. With a mission to improve the lives of millions through technology‑driven programs, worksphere partners with public agencies to deliver high‑quality, data‑centric services that enable better decision‑making and faster outcomes. Our commitment to integrity, inclusivity, and continuous improvement creates a dynamic environment where every employee can thrive, grow, and make a meaningful impact.
Position Overview
We are seeking a detail‑oriented Administrative Data Entry Specialist to join our Quality Improvement Center (QIC) – Durable Medical Equipment (DME) team. This remote, entry‑level role is perfect for candidates who enjoy working with data, have a strong sense of responsibility, and are eager to support critical health‑care programs that affect real people’s lives. As a member of worksphere, you will be equipped with the tools, training, and mentorship needed to excel in a fast‑paced, collaborative setting.
Key Responsibilities
- Accurately enter a variety of data points into worksphere’s proprietary computer systems and external platforms, ensuring completeness and compliance with program guidelines.
- Generate, maintain, and distribute routine data reports; promptly flag any inconsistencies, anomalies, or potential data quality issues to management.
- Execute database queries to support analytical efforts, troubleshoot data discrepancies, and provide actionable insights when required.
- Validate data entries for precision, cross‑checking against source documents and established standards.
- Assist in the creation, updating, and closure of medical case files, handling records management tasks with strict confidentiality.
- Prepare and mail decision letters, as well as fax or electronically transmit notifications to all relevant parties.
- Maintain the Medicare Appeal System (MAS) and other related databases with up‑to‑date information.
- Conduct self‑audits and peer reviews to verify adherence to procedural guidelines and identify opportunities for process improvement.
- Participate in special projects, delivering periodic status updates and final deliverables to management.
- Escalate complex or ambiguous assignments to supervisors when additional guidance is needed.
- Perform any additional duties assigned by management that support the QIC DME program’s objectives.
Essential Qualifications
- Education: High school diploma, GED, or equivalent is required.
- Experience: 0–2 years of relevant administrative or data‑entry experience.
- Technical Skills: Familiarity with the Microsoft Office Suite (Word, Excel, Outlook) is preferred.
- Industry Knowledge: Prior exposure to Medicare Appeals, MAS, or similar health‑care systems is a plus.
- Citizenship/Residency: Must be a U.S. citizen or have lived in the United States continuously for the past five years with at least three years of uninterrupted employment.
Preferred Qualifications & Competencies
- Demonstrated ability to manage confidential information with discretion and professionalism.
- Strong analytical mindset with the capacity to identify data trends and potential errors.
- Excellent written and verbal communication skills, enabling clear interaction with internal teams and external stakeholders.
- Self‑motivated and capable of thriving in a remote work environment with minimal supervision.
- Proactive problem‑solving attitude and willingness to take ownership of tasks from start to finish.
- Adaptability to evolving processes, technology updates, and regulatory changes within the health‑care sector.
Home Office Requirements
Because this role is fully remote, candidates must meet the following technical and environmental standards:
- Reliable high‑speed internet connection – minimum 20 Mbps download (50 Mbps recommended for shared connections) and at least 5 Mbps upload.
- Connection via Wi‑Fi or a Category 5/6 Ethernet cable directly to a home router.
- Dedicated, private workspace free from distractions, with a stable power source.
- Permanent residence within the Continental United States.
- worksphere will provide a laptop, headset, and any additional equipment required to perform the duties of the role.
Compensation & Benefits
worksphere offers a competitive hourly wage ranging from $17.75 to $19.00, commensurate with experience, skill level, and the specific contract scope. In addition to base pay, our total rewards package may include:
- Performance‑based short‑term incentives and potential long‑term awards.
- Comprehensive health, dental, and vision insurance plans.
- Life and disability coverage to protect you and your loved ones.
- Retirement savings options, including a 401(k) plan with employer matching contributions.
- Paid holidays, vacation, and sick leave to support work‑life balance.
- Professional development resources such as tuition reimbursement, certifications, and internal training programs.
- Access to employee assistance programs, wellness initiatives, and a supportive community of peers.
Career Growth & Learning Opportunities
worksphere invests heavily in the growth of its people. As a Data Entry Specialist, you will have clear pathways to advance into roles such as:
- Senior Data Analyst – leveraging deeper analytical tools and reporting responsibilities.
- Quality Assurance Coordinator – overseeing data integrity across multiple programs.
- Program Operations Manager – leading cross‑functional teams and managing larger project portfolios.
Through mentorship, regular performance feedback, and access to a robust learning portal, you will acquire the skills needed to transition into these higher‑impact positions.
Work Environment & Culture at worksphere
Our culture is built on three core pillars: Integrity, Innovation, and Inclusion. We celebrate diverse perspectives, encourage continuous improvement, and uphold the highest ethical standards. Remote employees are fully integrated into the broader worksphere community through virtual town halls, collaborative platforms, and periodic in‑person meet‑ups when feasible. You will find a supportive network of colleagues who value teamwork, transparency, and a shared commitment to delivering excellence for the communities we serve.
Equal Opportunity & Pay Transparency
worksphere is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristic. Our compensation philosophy is transparent; salary decisions are based on location, education, experience, performance, and market benchmarks. We do not consider an applicant’s salary history when determining compensation.
How to Apply
If you are ready to launch a rewarding career with a forward‑thinking organization that values your contributions, we encourage you to submit your application today. Click the link below to begin the process, and be prepared to share your resume, a brief cover letter highlighting your interest in data entry and health‑care programs, and any relevant certifications.
Apply for the Administrative Data Entry Specialist role now!
Join worksphere and make a difference
At worksphere, your work directly supports programs that improve health outcomes for vulnerable populations. By ensuring data accuracy and timely communication, you become an essential part of a mission‑driven team that values precision, compassion, and collaboration. Take the next step in your professional journey—apply today and become a trusted member of the worksphere family.
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