About careeraxis
careeraxis is a leading provider of innovative solutions in the health‑care and government services sector. With a mission to improve the efficiency and accuracy of critical data processes, careeraxis empowers its teams to make a meaningful impact on the lives of millions of Americans. Our commitment to technology‑driven excellence, inclusive culture, and continuous learning creates an environment where every employee can thrive, grow, and contribute to a brighter future.
Why This Role Matters
As a Administrative Data Entry Specialist on the QIC DME (Quality Improvement Center – Durable Medical Equipment) team, you will be the backbone of data integrity for a program that directly influences the delivery of essential medical equipment to patients in need. Your meticulous work will ensure that case files are accurate, timely, and compliant with federal regulations, ultimately supporting the health and well‑being of our nation’s most vulnerable populations.
Key Responsibilities
- Data Entry & Validation: Accurately input case information, claim details, and eligibility data into careeraxis’s proprietary systems and the Medicare Appeal System (MAS).
- Report Generation: Produce routine and ad‑hoc data reports, flagging inconsistencies, trends, or potential errors for management review.
- Database Queries: Execute basic queries to retrieve information, assist analysts with data extraction, and document findings in a clear, concise manner.
- Quality Assurance Audits: Perform self‑audits and peer reviews to verify that all entries meet established standards and regulatory requirements.
- Case File Management: Support the creation, maintenance, and closure of medical case files, ensuring all documentation is complete and properly archived.
- Decision Notification: Prepare and dispatch decision letters via mail and fax, maintaining confidentiality and accuracy throughout the process.
- Special Projects: Contribute to project‑specific data collection efforts, providing regular status updates and delivering phase‑specific deliverables on schedule.
- Team Collaboration: Communicate effectively with supervisors, analysts, and cross‑functional partners to resolve data‑related issues promptly.
- Compliance & Confidentiality: Uphold the highest standards of data security, handling protected health information (PHI) with discretion and in accordance with HIPAA guidelines.
- Additional Duties: Undertake any other tasks assigned by management that support the overall success of the QIC DME program.
Minimum Qualifications
- High school diploma, GED, or equivalent certification.
- 0–2 years of relevant administrative or data entry experience.
- Demonstrated proficiency with the Microsoft Office Suite (Word, Excel, Outlook).
- U.S. citizenship or continuous residence in the United States for the past five years with at least three years of uninterrupted work experience.
- Basic understanding of Medicare appeal processes is a plus, though not required.
Preferred Qualifications & Experience
- Prior experience working with Medicare Appeals or similar health‑care data systems.
- Familiarity with data‑validation techniques and quality‑control best practices.
- Experience in a remote work environment, demonstrating self‑discipline and effective time management.
- Strong written communication skills, especially when drafting decision notifications and status reports.
Essential Skills & Competencies
- Attention to Detail: Ability to spot errors and inconsistencies in large data sets.
- Organizational Skills: Efficiently manage multiple tasks, prioritize workload, and meet deadlines.
- Technical Aptitude: Quick learner of new software platforms and database tools.
- Problem‑Solving: Identify root causes of data issues and propose practical solutions.
- Confidentiality: Maintain strict privacy standards when handling PHI and other sensitive information.
- Communication: Clear, professional written and verbal interaction with team members and external stakeholders.
- Adaptability: Thrive in a dynamic environment where priorities may shift rapidly.
Career Growth & Learning Opportunities
careeraxis invests heavily in the professional development of its employees. As a Data Entry Specialist, you will have access to:
- Structured onboarding and mentorship programs that pair you with seasoned analysts.
- Online training modules covering advanced data analytics, health‑care regulations, and system navigation.
- Opportunities to transition into higher‑level roles such as Data Analyst, Quality Assurance Specialist, or Program Coordinator after demonstrating proficiency and initiative.
- Regular performance reviews that identify skill gaps and outline clear pathways for promotion.
- Cross‑departmental projects that broaden your exposure to careeraxis’s diverse service lines.
Work Environment & Culture at careeraxis
Our remote workforce is built on trust, collaboration, and a shared commitment to excellence. Key cultural pillars include:
- Inclusivity: We celebrate diverse perspectives and ensure every voice is heard.
- Innovation: Employees are encouraged to suggest process improvements and leverage technology to enhance efficiency.
- Work‑Life Balance: Flexible scheduling, generous paid time off, and a supportive management team help you maintain a healthy equilibrium.
- Recognition: Outstanding contributions are acknowledged through awards, spot bonuses, and public commendations.
All remote team members receive a comprehensive equipment package, including a laptop, headset, and secure VPN access, to ensure a productive home office setup.
Compensation, Perks & Benefits
careeraxis offers a competitive hourly wage ranging from $17.75 to $19.00, commensurate with experience and performance. In addition to base pay, you will enjoy a robust benefits suite that may include:
- Health, dental, and vision insurance plans with multiple coverage options.
- Life and short‑term/long‑term disability insurance.
- Retirement savings plans with employer matching contributions.
- Paid holidays, vacation days, and sick leave.
- Employee assistance programs (EAP) for personal and professional support.
- Opportunities for short‑ and long‑term incentive awards based on individual and team achievements.
Our compensation philosophy is transparent and equitable, ensuring that salary decisions are based on role responsibilities, market data, and individual qualifications.
Home Office Requirements
- Reliable high‑speed internet connection (minimum 20 Mbps download, 5 Mbps upload; 50 Mbps recommended for shared connections).
- Secure Wi‑Fi or wired (Cat‑5/6) connection to a dedicated home router.
- Quiet, private workspace with a consistent power source.
- Permanent residence within the continental United States.
Equal Opportunity & Pay Transparency
careeraxis is an equal‑opportunity employer. We evaluate all qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristic. In compliance with pay transparency regulations, we do not consider an applicant’s salary history when determining compensation.
Ready to Join careeraxis?
If you are a detail‑oriented, self‑motivated professional seeking a rewarding remote position that makes a tangible difference in the health‑care landscape, we want to hear from you. Apply today to become part of a forward‑thinking organization where your contributions are valued, your growth is supported, and your work truly matters.
How to Apply
Submit your resume and a brief cover letter highlighting your relevant experience through the online application portal. Our recruiting team will review your submission promptly and reach out to schedule a virtual interview.
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