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About worksphere
worksphere is a leading provider of government‑contracted services, delivering innovative solutions that improve the lives of millions of Americans. With a strong focus on health‑care administration, technology integration, and data‑driven decision making, worksphere partners with federal agencies to streamline complex processes and ensure compliance with ever‑changing regulations. Our mission is to empower teams with the tools, training, and culture they need to excel, while maintaining the highest standards of integrity, confidentiality, and service excellence.
Why This Role Matters
As an Administrative Data Entry Specialist on the QIC DME (Qualified Institutional Contractor – Durable Medical Equipment) team, you will be the backbone of critical data‑management workflows that support Medicare appeals, case file creation, and program reporting. Your meticulous attention to detail and commitment to accuracy will directly influence the speed and quality of decisions that affect patient care and government compliance.
Key Responsibilities
- Enter and validate a high volume of data into worksphere’s proprietary and third‑party software platforms with precision and speed.
- Generate, review, and distribute data reports; promptly flag inconsistencies or anomalies to management for corrective action.
- Execute database queries to assist analysts in extracting actionable insights and to support ongoing audit processes.
- Conduct thorough verification of entries to ensure completeness, accuracy, and adherence to established data standards.
- Lead special‑project initiatives, providing regular status updates and detailed documentation for each project phase.
- Perform self‑audits and peer‑reviews to guarantee conformity with procedural guidelines and regulatory requirements.
- Assist in the creation, maintenance, and closure of medical case files, including comprehensive records management and data entry tasks.
- Prepare and dispatch decision notifications, handling both mailing and faxing processes while safeguarding confidential information.
- Maintain and update the Medicare Appeal System (MAS) and related databases with the latest case information.
- Exercise sound judgment when handling sensitive data, ensuring confidentiality and compliance with privacy regulations.
- Identify situations that require supervisory intervention and communicate them clearly and promptly.
- Support additional duties as assigned by management, contributing to a flexible and collaborative team environment.
Essential Qualifications
- Education: High school diploma, GED, or equivalent is required.
- Experience: 0–2 years of relevant administrative or data‑entry experience.
- Technical Skills: Proficiency with the Microsoft Office Suite (Word, Excel, Outlook) is preferred.
- Industry Knowledge: Familiarity with Medicare appeals processes and related systems (e.g., MAS) is a plus.
- Citizenship: Must be a U.S. citizen or have resided in the United States continuously for the past five years, with at least three years of uninterrupted work experience.
Preferred Qualifications & Competencies
- Demonstrated ability to work independently in a remote environment while meeting productivity targets.
- Strong analytical mindset with the capacity to spot data irregularities and propose corrective actions.
- Excellent written and verbal communication skills, especially when drafting decision letters or internal reports.
- High level of integrity and discretion when handling confidential health information.
- Adaptability to evolving software tools and willingness to undergo continuous training.
Technical Skills & Tools
- Microsoft Office Suite (Excel advanced functions, Word formatting, Outlook email management).
- Basic knowledge of database query languages (e.g., SQL) for data extraction and validation.
- Experience with electronic health record (EHR) systems or government‑contracted platforms is advantageous.
- Familiarity with remote‑work technology: high‑speed internet, Ethernet connectivity, and secure VPN access.
Work‑From‑Home Requirements
worksphere provides all necessary equipment, but candidates must meet the following home‑office standards:
- Internet download speed of at least 20 Mbps (50 Mbps recommended for shared connections).
- Minimum upload speed of 5 Mbps.
- Reliable connectivity via Wi‑Fi or Category 5/6 Ethernet cable.
- Dedicated, private workspace with a stable power source.
- Permanent residence within the Continental United States.
Compensation & Benefits
worksphere offers a competitive hourly wage ranging from $17.75 to $19.00, commensurate with experience, skill level, and contract scope. In addition to base pay, you will be eligible for a comprehensive benefits package that may include:
- Health, dental, and vision insurance plans.
- Life and short‑term/long‑term disability coverage.
- Retirement savings options with employer matching contributions.
- Paid holidays, vacation, and sick leave.
- Performance‑based incentives and recognition programs.
- Access to professional development resources, including tuition reimbursement and certification support.
Career Growth & Learning Opportunities
worksphere is committed to nurturing talent from day one. As you master core data‑entry responsibilities, you will have clear pathways to advance into roles such as:
- Senior Data Analyst – leading complex data‑validation projects.
- Quality Assurance Specialist – overseeing compliance audits and process improvements.
- Program Coordinator – managing larger segments of the QIC DME program.
- Operations Manager – directing multi‑disciplinary teams across remote locations.
Continuous learning is supported through internal training modules, mentorship programs, and access to industry conferences.
Culture & Values at worksphere
Our culture is built on four pillars:
- Integrity: We treat every piece of data as a trust, safeguarding privacy and adhering to federal standards.
- Collaboration: Remote teams stay connected through regular virtual huddles, knowledge‑sharing platforms, and cross‑functional projects.
- Innovation: We encourage creative problem‑solving and the adoption of emerging technologies to streamline workflows.
- Inclusivity: worksphere is an equal‑opportunity employer, celebrating diverse perspectives and ensuring a welcoming environment for all employees.
Application Process
Ready to launch your career with worksphere? Follow these steps:
- Prepare an up‑to‑date resume highlighting relevant data‑entry or administrative experience.
- Craft a concise cover letter that explains why you are passionate about supporting the QIC DME program and how your skill set aligns with the responsibilities outlined above.
- Submit your application through the provided link. Our recruiting team will review your materials and contact you for a virtual interview.
We value prompt communication, so please ensure your contact information is current and that you have a reliable internet connection for video interviews.
Join worksphere Today
If you are detail‑oriented, thrive in a remote setting, and are eager to contribute to a mission‑critical program that impacts the health and well‑being of countless individuals, worksphere wants to hear from you. Take the next step in your professional journey and become part of a forward‑thinking organization that rewards dedication, fosters growth, and celebrates success.
Equal Opportunity Statement
worksphere is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other characteristic protected by law.
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