About The Company
Abbott is a global healthcare company focused on helping people live healthier lives at every stage. Its businesses span diagnostics, medical devices, nutrition, and branded generic medicines. With approximately 115,000 employees serving people in more than 160 countries, Abbott offers opportunities to develop professionally within an international organization.
About the Role
Abbott is seeking an experienced administrative support professional to provide advanced administrative assistance to one or more Divisional Vice Presidents and other managers or directors as assigned. The role involves managing executive schedules, coordinating travel and meetings, preparing business documents, processing expenses, and supporting day-to-day departmental operations.
The successful candidate will be comfortable working with senior executives, handling confidential information, resolving scheduling conflicts, and coordinating multiple administrative priorities. Additional responsibilities may include supporting budget tracking, purchasing, employee onboarding, and the training or coordination of other administrative assistants.
Key Responsibilities
•Provide comprehensive administrative support, including answering phones, managing calendars, scheduling travel, handling correspondence, and coordinating courier services.
•Arrange domestic and international travel, process expense reports, and assist with travel-related requirements.
•Plan meetings and events, manage conference room bookings, and coordinate teleconferences and other communication setups.
•Prepare and update business documents, presentations, and other materials using information provided by the team.
•Serve as a primary point of contact for executive scheduling and proactively identify and resolve calendar conflicts.
•Coordinate departmental files and maintain records in accordance with corporate policies and applicable government regulations.
•Support budget expenditure tracking and follow purchasing and requisition procedures.
•Order business cards, stationery, and office supplies.
•Coordinate new employee office setups and onboarding activities.
•Track training activities, vacation reports, promotions, and weekly open requisition lists.
•Support the administration of nondisclosure agreements (NDAs), patent awards, special awards, and employee recognition activities.
•Assist with facilities requests, employee meetings, town halls, annual events, and award lunches.
•Coordinate relevant employee attendance and related administrative information for meetings and events.
•Use Microsoft Office and other business-specific systems, including the corporate travel website, employee performance management systems, and Ariba purchasing tools.
•Follow corporate security, privacy, branding, and copy center procedures where applicable.
•Act as a liaison for remote access issues and provide backup administrative support to higher-level management when needed.
•Train or coordinate the work of new administrative assistants as required.
•Handle confidential and business-sensitive information with discretion.
Required Qualifications
•At least 3 years of relevant administrative support experience.
•High school diploma or GED.
•Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
•Experience with expense reporting, travel coordination, calendar management, and meeting arrangements.
•Familiarity with purchasing processes, office supplies, facilities requests, and departmental recordkeeping.
•Strong organizational skills and the ability to manage competing priorities.
•Ability to communicate professionally with senior executives and other stakeholders.
•Sound judgment when handling confidential information.
•Working knowledge of business processes and administrative requirements.
Compensation
•Base Pay: $24.65–$49.35 per hour.
•Pay ranges may vary in specific locations.
Benefits and Career Development
Abbott offers opportunities to grow within an international healthcare organization. Benefits and development programs described by the company include:
•Free medical coverage through its Health Investment Plan (HIP) PPO medical plan for the next calendar year, as stated in the original posting.
•A retirement savings plan with employer contributions.
•Tuition reimbursement.
•The Freedom 2 Save student debt program.
•The FreeU education benefit, which provides an affordable and convenient path toward earning a bachelor’s degree.
•Career development opportunities within a global company.