Administrative Assistant – Bookkeeping & Operations Support
Work Setup: Remote
Employment Type: Full-Time
Role Overview
We are looking for a highly organized and detail-oriented Administrative Assistant to provide administrative, bookkeeping, and operational support. This role will assist with day-to-day business operations, financial administration, client coordination, scheduling, and documentation.
The ideal candidate is proactive, dependable, and comfortable managing multiple priorities while maintaining accurate records and professional communication.
Key Responsibilities
- Manage email correspondence and calendar scheduling
- Draft and send client communications and welcome letters
- Coordinate with clients, vendors, and internal teams
- Assist with bookkeeping, invoicing, and payroll-related tasks
- Review and reconcile expenses and maintain accurate financial records
- Prepare estimates, proposals, and other business documents
- Follow up with clients, vendors, and external parties on outstanding items
- Create and maintain SOPs and administrative documentation
- Maintain organized records and support day-to-day business operations
- Provide general administrative support as needed
Qualifications
- 2+ years of experience as an Administrative Assistant or similar role
- Experience with bookkeeping, invoicing, and payroll
- Strong Excel skills and experience with QuickBooks
- Experience with email and calendar management
- Strong client coordination and communication skills
- Excellent organizational and time-management skills
- Highly detail-oriented with strong follow-through
- Strong written and verbal English communication skills
- Able to multitask and work independently
- Experience in Construction, Manufacturing, Home Improvement, or a related industry is a plus
What We’re Looking For
- Proactive and dependable
- Organized and detail-oriented
- Comfortable handling multiple priorities
- Strong problem-solving and follow-up skills
- Professional and confident when communicating with clients and vendors
- Able to work independently with minimal supervision
Technical Set-up
OS: Windows 11 Home/Pro
Processor: i5 or Ryzen 5 or higher
RAM: 16GB
Accessories: Dual Screen, noise-cancelling headset and a camera
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