Administrative Assistant

About The Company SOLV Energy is a prominent leader in the infrastructure services sector dedicated to the power industry. The company specializes in designing, constructing, and maintaining utility-scale solar projects, battery storage solutions, and high voltage substations across the nation. With a commitment to innovation and sustainability, SOLV Energy plays a vital role in advancing renewable energy infrastructure and supporting the transition to cleaner energy sources. The organization values expertise, safety, and collaboration, fostering a dynamic work environment that encourages professional growth and impactful contributions to the energy landscape. About The Role The High Voltage Administrative Assistant at SOLV Energy provides essential administrative and operational support to the High Voltage (HV) department. This role involves assisting project managers, estimators, field operations, and department leadership in various administrative functions. The successful candidate will be responsible for coordinating project documentation, maintaining accurate records, supporting procurement activities, scheduling, and tracking project deliverables. Effective communication between internal teams, clients, vendors, and field personnel is crucial to ensure smooth project execution. This position is fully remote, offering flexibility and the opportunity to work in a fast-paced construction environment. The ideal candidate should be highly organized, detail-oriented, and capable of managing multiple priorities efficiently. Qualifications High school diploma or equivalent; associate degree or higher preferred Previous administrative experience, ideally in construction or energy sectors Strong organizational and time management skills Excellent written and verbal communication abilities Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Experience with project management software, ERP, CRM, or document management systems is a plus Ability to work independently and handle multiple priorities in a remote setting Detail-oriented with a high degree of accuracy in data entry and record keeping Legal authorization to work in the U.S. without sponsorship Responsibilities Provide comprehensive administrative support to the High Voltage department leadership and project teams Maintain organized project files, correspondence, contracts, drawings, and documentation Prepare reports, presentations, meeting agendas, and minutes to facilitate effective communication Manage department calendars, schedule appointments, and coordinate travel arrangements as needed Assist project managers with project startup, closeout, and general administration tasks Track project milestones, deadlines, RFIs, change orders, and submittals to ensure timely completion Support document control processes and facilitate document distribution across teams Coordinate procurement activities including purchase order creation, tracking, and vendor communication Support financial processes such as invoice processing, budget tracking, and cost reporting Serve as a primary point of contact for internal teams, clients, vendors, and field personnel Assist in preparing customer correspondence and project updates to ensure clear communication Enter and maintain data within project management, ERP, CRM, and document management systems Generate reports and dashboards to provide management insights and support decision-making Maintain accurate records related to project costs, expenditures, and documentation Benefits Medical, dental, and vision insurance coverage for employees and their families Basic life and disability insurance options Participation in the company's 401(k) retirement plan Paid vacation, sick leave, and holiday pay Flexible remote work environment with potential for professional development Equal Opportunity At SOLV Energy, we celebrate diversity and are committed to creating an inclusive workplace. We are an equal opportunity employer and prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law. We believe that diverse perspectives and backgrounds strengthen our organization and enable us to better serve our communities and clients.