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Position Overview:
We're looking for a highly organized Estimating Administrative Assistant to help keep our preconstruction, project management, and office operations running like a well-oiled machine, all from a remote setup. This isn't just a paperwork job; you'll be the virtual glue holding things together. You'll manage digital documentation, coordinate logistics across time zones, and provide administrative support to multiple teams as we establish our brand in a new market. From tracking bids and organizing project files to scheduling virtual meetings and keeping everyone on the same page through cloud-based tools.
Responsibilities and Duties:
- Process payroll accurately and timely using payroll software.
- Enter and verify data related to employee hours, benefits, deductions, and other information with precision
- Assist with accounts payable and receivable tasks, ensuring proper documentation and compliance
- Assist with purchase orders and basic job tracking support
- Support vehicle-related administration, including documentation and recordkeeping
- Collaborate with the accounting team to perform account reconciliation and analyse payroll data for discrepancies
- Additional administrative responsibilities to be assigned
- Provide administrative support to field staff and internal teams as needed
Requirements:
- Strong office management skills with experience in clerical tasks and administrative support
- Excellent computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
- Exceptional organizational skills with the ability to prioritize tasks and manage time effectively
- Attention to detail for proofreading documents and maintaining accurate records
- Customer service expertise with strong phone etiquette and interpersonal skills
- Strong organizational and follow up
- Knowledge of office procedures such as filing, document management, and clerical support
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Dental insurance
- Retirement plan
- Vision insurance