About Us
At USA (Couple), we believe that face-to-face dates lead to more heart-to-hearts. We also believe that dating should be an event. Combine those convictions with the power of AI matching and what do you get? Fun online speed-dating parties that pair you perfectly with meaningful matches.
Position Overview:
We're looking for a highly organized Estimating Administrative Assistant to help keep our preconstruction, project management, and office operations running like a well-oiled machine, all from a remote setup. This isn't just a paperwork job; you'll be the virtual glue holding things together. You'll manage digital documentation, coordinate logistics across time zones, and provide administrative support to multiple teams as we establish our brand in a new market. From tracking bids and organizing project files to scheduling virtual meetings and keeping everyone on the same page through cloud-based tools.
Responsibilities and Duties:
Process payroll accurately and timely using payroll software.
Enter and verify data related to employee hours, benefits, deductions, and other information with precision
Assist with accounts payable and receivable tasks, ensuring proper documentation and compliance
Assist with purchase orders and basic job tracking support
Support vehicle-related administration, including documentation and recordkeeping
Collaborate with the accounting team to perform account reconciliation and analyse payroll data for discrepancies
Additional administrative responsibilities to be assigned
Provide administrative support to field staff and internal teams as needed
Requirements:
Strong office management skills with experience in clerical tasks and administrative support
Excellent computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
Exceptional organizational skills with the ability to prioritize tasks and manage time effectively
Attention to detail for proofreading documents and maintaining accurate records
Customer service expertise with strong phone etiquette and interpersonal skills
Strong organizational and follow up
Knowledge of office procedures such as filing, document management, and clerical support
Benefits:
401(k)
Health insurance
Paid time off
Dental insurance
Retirement plan
Vision insurance