Position: Admin Virtual Assistant
Number of hours: 40 hours/week
Schedule: EDT
Tasks required:
Manage and respond to emails and inquiries promptly and professionally
Schedule and coordinate meetings, appointments, and calendars
Prepare documents, reports, presentations, and spreadsheets as needed
Maintain digital filing systems and ensure data is kept organized and up to date
Conduct research and compile information for reports or decision-making
Assist with basic bookkeeping and invoice tracking
Monitor and manage task/project progress using online tools (e.g., Trello, Asana, ClickUp)
Provide support for onboarding new team members (document management, scheduling, etc.)
Perform other administrative tasks as needed to support operations
Requirements:
Proven experience as a Virtual Assistant or in a relevant administrative role
Proficiency with Microsoft Office, Google Workspace, and productivity tools
Strong organizational skills with the ability to manage multiple tasks efficiently.
Proficiency in Microsoft Excel, email platforms, and general document editing tools.
Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)
Reliable internet connection and ability to make WiFi calls.
High attention to detail and accuracy.
Previous experience in administrative support is preferred.
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Excellent phone, email and instant messaging communication skills
Clear and concise communicator with effective English verbal and written communication skills
Experience with basic social media management
Strong analytical, and problem-solving skills
Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
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