Position: Admin Assistant
Number of hours: 20 hours/week
Schedule: AEST Melbourne Time
Tasks required:
Manage and organize calendars, appointments, and meetings.
Design and develop the portal framework, ensuring an intuitive and user-friendly interface.
Create and design individual widgets tailored to the portal's functionality.
Develop and organize the layout of widgets for the home page, optimizing for both aesthetics and user experience.
Implement and integrate hyperlinks and back-end functionality, ensuring seamless navigation and user interaction.
Insert and position key logos to maintain brand consistency throughout the platform.
Design the application icon to align with brand identity and visual appeal.
Design and develop the app launch screen to create a polished and engaging first impression for users.
Handle email correspondence and ensure timely responses.
Prepare and edit reports, presentations, and documents.
Assist with data entry, record keeping, and database management.
Coordinate travel arrangements and itineraries as needed.
Provide customer service support by responding to inquiries and resolving issues.
Collaborate with team members to streamline administrative processes.
Assist in crafting clear and concise communications, including emails, announcements and reports
Perform other duties as needed
Requirements:
Minimum of 2 years of experience working with FranConnect (non-negotiable).
Proven experience as a Virtual Assistant or in a relevant administrative role.
Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)
Experience with word-processing software and spreadsheets (e.g. MS Office, Google wSuite)
Familiarity with project management tools (e.g., Trello, Asana).
Experience in managing social media accounts or marketing support.
Strong verbal and written communication skills.
Excellent time management and organizational abilities.
Ability to work independently with minimal supervision.
Clear and concise communicator with effective English verbal and written communication skills
Experience with basic social media management
Strong analytical, and problem-solving skills
Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
Additional Information:
Flexibility in work hours may be required depending on the team's needs.
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