Job Order: Executive Assistant
Industry: Digital Marketing Services / IT Services
Work Setup: Remote
Reports To: Managing Director
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director of a Digital Marketing Services firm. The Managing Director oversees technical strategy, client relationships, revenue growth, and service delivery across multiple digital campaigns.
This role is critical in ensuring day-to-day operational efficiency, streamlining communication, managing priorities, and providing strategic administrative support. The ideal candidate is someone who can anticipate needs, manage competing priorities, and act as a trusted extension of the Managing Director.
Executive and Administrative Support
- Provide high-level administrative support to the Managing Director on a daily basis
- Manage and optimize calendars, including scheduling internal meetings, client calls, and leadership syncs
- Handle call management, meeting reminders, and follow-ups
- Prepare meeting agendas, take minutes, and track action items to completion
- Support client onboarding processes and ensure all documentation is complete
- Act as a liaison between the Managing Director and clients when needed
- Maintain accurate records of client interactions, updates, and deliverables
Operations and Coodination
- Coordinate with internal teams (Marketing, Tech, Sales, Operations) to ensure alignment on priorities
- Assist with process documentation and SOP updates
- Support special projects related to digital marketing campaigns, service delivery, or internal improvements
Reporting and Documentation
- Prepare reports, summaries, and presentations as requested
- Organize files, contracts, proposals, and campaign documents
- Maintain confidentiality of sensitive business and client information
Required Skills
- Proven experience as an Executive Assistant, Virtual Assistant, or similar role supporting senior leadership
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Background or familiarity with Digital Marketing, IT services, or agency environments
- Experience supporting founders, managing directors, or executives handling multiple campaigns
- Basic understanding of lead generation, client pipelines, and campaign workflows
- Experience with tools such as Google Workspace, Slack, Zoom, project management tools (Asana, ClickUp, Trello), and CRM systems
- Ability to work independently with minimal supervision
- High level of professionalism, discretion, and attention to detail
Device Requirements
- Processor: Intel iCore i5 / Ryzen 5 or higher
- RAM: 16GB or more
- Setup: Dual Monitor
- Operating System: Windows 11
- Accessories:
- Noise-canceling headset
- High-quality camera (HD or better)
- Internet: Stable high-speed connection with backup
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