The Administrative Assistant / Expenses Recording Assistant is responsible for providing efficient and effective administrative support to the Executive Office, with a primary focus on recording, verifying, monitoring, and reconciling the CEO's expenses and payments. The role ensures that all expense transactions are accurately documented, properly classified, and reported in a timely manner, while maintaining organized financial records and supporting the smooth operation of the Executive Office.
Duties and Responsibilities:
- Recording of CEO expenses and payments onto spreadsheets.
- Verify receipts, invoices, reimbursement requests, and supporting documents.
- Ensure all expense records are complete, accurate, and properly coded to the correct account or cost center.
- Reconcile expense records with bank statements.
- Prepares monthly, quarterly, and annual expense reports.
- Prepares other reports as instructed.
Job Requirements:
- Bachelor's degree in business administration, Management, or related field.
- At least one (1) year of relevant work experience in administrative support, expense recording, financial documentation, or a coordination role.
- Proven experience in administrative or coordination roles.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office and basic familiarity with digital platforms.
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Bachelor's degree in business administration or related field; 1+ year relevant experience in administrative support or expense recording; proficiency in Microsoft Office; strong organizational and communication skills.
Key Responsibilities
- recording expenses
- verifying receipts
- reconciling records
Skills & Tools
Microsoft Office
Job Details
- Category: Administrative & Clerical Support
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — Muntinlupa City or Philippines
- Languages: English
About ADEC Innovations
A consulting firm providing administrative and financial support services. — Industry: Consulting Services