Job Description:
• Manage the AP inbox and act on invoices within 24 business hours of receipt
• Serve as the primary internal and external point of contact for accounts payable matters
• Enter, classify, code, and verify vendor invoices in AP and procurement systems across multiple international entities
• Onboard new vendors and maintain vendor data, including W9s, addresses, banking details, and payment terms
• Investigate and resolve discrepancies, escalating as necessary
• Monitor accounts payable for trends, bottlenecks, and process-improvement opportunities
• Independently verify work before submission and correct errors
• Communicate proactively with spend owners and vendors
• Document process changes and exceptions
• Reconcile the accounts payable ledger and prepare related reconciliations
• Own W9 collection and assist with year-end 1099 preparation and submission
• Support quarterly VAT reclaims for subsidiaries
• Assist with internal and external audits related to Accounts Payable
• Support rollout of new systems affecting the Accounts Payable function
Requirements:
• Bachelor's degree in Finance, Accounting, or a related field
• 3–4 years of experience working in accounts payable, finance, or accounting
• Experience preferably at a Cloud software company
• Experience with Bill.com, Expensify, Ramp, FloQast, Omnea, and NetSuite preferred
• Proficiency in Google Sheets/Excel
• Strong understanding of accounting principles, financial analysis, and reporting
• Strong analytical and problem-solving skills
• Keen attention to detail
• Experience processing vendor invoices as part of an accounting or finance team at a SaaS company
• Experience managing vendor W9s and assisting with year-end 1099 preparation
• Ability to independently review and verify work
• Ability to troubleshoot issues, resolve discrepancies, and propose solutions
• Ability to communicate proactively with spend owners and vendors
• Ability to follow tasks through to completion and communicate roadblocks early
Benefits:
• Flexible work environment and remote-friendly work arrangement
• Employer contributions toward healthcare
• Stock options/equity in the company
• Flexible time off in the US
• Generous time-off entitlement in other countries
• USD$500 home office setup allowance for remote employees
• Opportunities to engage with colleagues at company-wide offsites/global gatherings
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