This position is eligible for up to 60% remote work dependent on a 6 month probation period and supervisor approval.
The Accounts Payable Clerk perform accounts payable entry functions for Sponsored Programs Administration as well as provide clerical assistance with all aspects of financial management of grants and contracts.
Essential Functions
Process all accounts payable transactions and accounts payable related transactions inclusive of direct vendor billings, campus credit card invoices, Campus Service Recharge invoices, zero clearing invoices, category refund requests, as well as cost transfers. Ensure all appropriate approvals have been received and process timely and accurately in the Research Foundation business system and in accordance with RF and Sponsored Programs policies and procedures.
Responsible for assisting with the maintenance of office files related to award documents, purchase orders, as well as payment documents. This task includes not only the creation of new files as appropriate, but also the maintenance and organization of such, E-File payments, as well as archiving records off campus.
Receive and appropriately respond to or route inquiries from vendors, sponsors, project staff, RF administrative staff, and University administrative staff regarding invoices, payments, or other financial management related requests.
Assist with other office duties which may include answering phones, opening and sorting mail, greeting customers, copying, faxing, and scanning.
Other duties as assigned. It is expected that this position, as all positions in SPA may at times be asked to assist in other duties not specifically outlined in this job description. It is expected that staff willingly assist their colleagues and management to the best of their abilities and within the expectations of their position.
SPA also reserves the right to reevaluate and reassign duties based on the changing demands of the office, permanently of temporarily.
Requirements:
Minimum Qualifications
:
A high school diploma and have three years' data entry or accounts payable experience.
Must possess the ability to manage multiple priorities in a fast-paced environment;
Ability to work both independently as well as with a team; have strong organization and communication skills;
Experience with Microsoft Office or an equivalent software suite.
Additional Information:
Salary Range
: $40,000 - $43,000 (DOE)
Application Instructions
Persons interested in the above position should submit a resume, cover letter, and contact information for three work-related references. Review of applications will begin immediately and continue until the position is filled.
This position is not eligible for visa sponsorship.
URL:
www.albany.edu/research-economic-development