Looking to contribute to a mission-driven company? At the American Water Works Association, you’ll find purpose, great culture, collaborative colleagues, great benefits, and interesting work. Our mission is providing solutions to effectively manage water, the world’s most vital resource. We are seeking an Accounts Payable Associate to join our Finance department.
Position Objective/General Purpose
Provide general accounting and finance support in accounts payable, company registration and filings, inventory, financial reporting, audit and financial analysis. Assist with the coordination of AWWA internal meetings, external Finance Committee and Audit Committee meetings along with the preparation of presentation materials for distribution. Execute daily processes and controls accurately and in a timely manner; ensure adherence to Company policies.
Essential Functions
• Oversee, reconcile, and/or maintain Accounts Payable records; process vendor bills, employee expense reimbursements, travel advances, and manual check requests according to department standards and approval procedures; produce and ensure checks are issued on time; prepare related reports.
• Set up new vendors/payees as needed.
• Follow up on aged accounts payable; follow-up on outstanding checks.
• Provide general accounting and finance support.
• Calculate monthly nonstandard customer payments and quarterly author royalty payments.
• Run banking reports and prepare daily cash position schedules
• Assist with inventory cycle counts.
• Prepare audit work papers as required.
• Maintenance and filing of all company registration and compliance documents such as state periodic reports, state fundraising registration, certificate of good standing, state domestic corporation annual filings, and annual exempt property tax reports.
• Generate standard financial reports for team reconciliation and distribution to AWWA staff.
• Provide overall accounting support, including G/L account reconciliations, month-end close, and other ad hoc projects.
• Assist in the preparation and organization of financial materials for AWWA Executive Committee and Board of Director notebooks.
• Prepare and file IRS Form 1099s in compliance with IRS regulations. Assist with annual audit including preparation of work papers.
• Consistent, regular, punctual attendance as scheduled is an essential responsibility of this position.
• Perform other duties and responsibilities as assigned, including but not limited to:
• Work overtime with little or no notice as needed.
• Attend meetings, phone conferences, and trainings as needed
• Know, understand, and follow employee guidelines, employment policies and department or company procedures.