Job description
Role & Responsibilities
This document outlines the key responsibilities of the Admin / Accounts role and the processes that need to be managed on an ongoing basis.
General Office Administration
- Monitor and respond to the Info inbox daily, distributing emails to appropriate personnel and actioning admin queries.
- Monitor and respond to website enquiries.
Note: These often go into the Junk Mail folder, so this should be checked regularly.
- Manage Telstra accounts
- Organise team breakfasts, company events and other staff functions as required.
- Organise staff training as required.
- Complete general printing and laminating for the office and site teams.
- Arrange large-format plan printing when required.
- Provide general IT assistance to employees where possible.
- Prepare, type, save, site documentation as required, including:
- Test & Tag Registers
- RCD Tests
- Electrical Warning Signs
- Carbon Electrical Installation Test Reports
- Order employee uniforms when onboarding, send task to office personnel to distribute uniform to new employee.
- Organise toolbox talks monthly, first Friday of every month 6:30am
- Send a WhatsApp message to the team approximately one week prior advising them of the upcoming toolbox talk.
- Prepare the Toolbox Talk Agenda (template provided)
- Check with the office team prior to finalising the agenda to see whether any additional items need to be included.
Recruitment
- Create and post SEEK advertisements as required and advised by Aaron.
- Check applications daily.
- Filter suitable applicants for review.
- Set up interviews or pass onto AC/JK for actioning
Company Vehicles
- Ensure the vehicle is clean prior to handover. (Can be done by having photos or video of vehicle sent to wingman admin to review)
- Inspect the vehicle and record any pre-existing damage (Can be done by having photos or video of vehicle sent to wingman admin to review)
- Have the employee sign the Vehicle Usage Agreement.
- Complete any required Fuel Card, Powerpass or Cellopark setup.
ACCOUNTS & PAYROLL
- Add all receipts and invoices into Xero from emails (checking both accounts + info)
- Reconcile expenses in Xero.
- Monitor and action emails received through the Accounts inbox.
- Enter infringement notices into Xero and arrange payment.
- Follow up site guys for any receipts needed for reconciling in Xero
- Payroll is processed every Monday.
Technical Requirements
Equipment is self-provided
- Computer: RAM: 8GB
- HDD/SSD: 512 GB
- PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
- Operating System: Windows 11 Home or Pro
- Power Backup: Power station, Powerbank, UPS, and etc.
- Extra Display: Secondary/External Monitor
- Audio & Video: Noise-Cancelling Headset + Web Cam
- Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.
Contractor Perks & Rewards
- 20 Paid Time Off
- Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)
- Annual Trip - connect with the broader Wingman community in person
- Dedicated Support Contact (CSM) - someone to help you succeed and stay connected
- Access to a Network - collaborate with follow contractors and onshore specialists
- Opportunities to Upskill - optional sessions, peer learning, and developmental pathways
- More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads
- High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments
- Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes
- Advisory Support - HR, Tax, and setup guidance available to make contracting seamless
- 100% Work-From-Home Contracts - all engagements designed for remote delivery
Pre-engagement requirements for Independent Contractors
- BiR as you are a contractor (Required to submit any contributions required by the government.)
- NBI or Police Clearance
- Any Government-issued 10
Note
- If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.
Remote
- Philippines
- 40 - 40 hours per week
- Full-time, Permanent
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