Accountant

Position Summary The Senior Accountant is responsible for the accounting function across a high-volume portfolio of nonprofit and for-profit clients. This role owns the month-end close, account reconciliations, grant reporting, and sales tax filings, and serves as the quality-control checkpoint for work prepared by the bookkeeping team. The Senior Accountant ensures that every client's financial records are accurate, complete, and compliant before they move to the Accounting Managers for client delivery, advisory, and analysis. This position is well suited to a detail-oriented accountant who thrives in a deadline-driven environment, manages competing priorities across many clients at once, and takes ownership of getting the numbers right. Role Within the Accounting Team Our accounting department operates with clearly defined roles so that each client receives accurate, timely work at every stage: · Bookkeepers: Record day-to-day transactions, including accounts payable, accounts receivable, bank activity, and payroll entries. · Senior Accountant (this role): Verifies the accuracy of the bookkeeping, performs the month-end close, completes reconciliations, prepares grant reports, and files sales tax returns. This role does not perform day-to-day bookkeeping. · Accounting Managers: Own the client relationship, including client meetings, advisory services, financial analysis, and forecasting. Key ResponsibilitiesBookkeeping Review and Quality Control · Review transactions recorded by the bookkeeping team for accuracy, completeness, and proper classification. · Identify and correct coding errors, missing entries, duplicate transactions, and misstatements. · Provide clear, constructive feedback to bookkeepers to improve accuracy and consistency over time. · Ensure each client's chart of accounts, classes, and fund or program tracking are applied consistently. Month-End Close · Perform the full month-end close for an assigned portfolio of nonprofit and for-profit clients. · Prepare and post adjusting journal entries, including accruals, prepaid expenses, deferred revenue, depreciation, and amortization. · Maintain accounting schedules and supporting documentation. · Prepare accurate monthly financial statements and dashboards for review by the Accounting Managers. · Meet internal close deadlines consistently across a high volume of clients. · Execute the monthly/quarterly close, including preparation of balance sheets, income statements, and statements of cash flows. Account Reconciliations · Reconcile all balance sheet accounts monthly, including bank, credit card, loan, payroll liability, intercompany, and clearing accounts. · Investigate and resolve reconciling items promptly. · Maintain organized, audit-ready reconciliation workpapers for each client. · Analyze and reconcile general ledger accounts and investment transactions. · Prepare and update supporting account schedules. Nonprofit and Grant Accounting · Prepare grant reports and reimbursement requests in accordance with funder requirements and deadlines. · Track grant budgets, restricted funds, and releases from restriction. · Allocate expenses across programs, management and general, and fundraising functions. · Apply nonprofit accounting standards, including net asset classification and functional expense reporting. · Support audit and Form 990 preparation by providing schedules and documentation as requested. · Prepare nonprofit financial statements in accordance with GAAP and FASB ASC 958. · Prepare payroll and expense allocations across functional areas, grants, and programs. · Review grant agreements for conditions, restrictions, and revenue recognition. · Prepare grant billings to client funders. · Ensure compliance with federal grant requirements, including Uniform Guidance and applicable OMB circulars. Sales Tax Compliance · Prepare and file sales and use tax returns for clients across multiple jurisdictions and filing frequencies. · Maintain a filing calendar to ensure all returns are submitted and paid on time. · Reconcile sales tax liability accounts to filed returns. · Respond to routine sales tax notices and escalate complex issues to the Accounting Manager. General · Prepare schedules and supporting documentation for Accounting Managers ahead of client meetings, analysis, and forecasting. · Escalate client issues, unusual transactions, and compliance risks to the appropriate Accounting Manager. · Identify opportunities to standardize and improve close processes, checklists, and workflows. · Support year-end, audit, and tax preparation processes as needed. · Keep each client in the assigned portfolio audit-ready and work directly with auditors on schedules and requests. · Produce financial data for Accounting Managers on request and assist with special accounting projects. · Stay current on changes in accounting standards, nonprofit regulations, and sales tax requirements. QualificationsRequired · Bachelor's degree in Accounting, Finance, or a related field. · Four or more years of progressive accounting experience, including full-cycle month-end close. · Experience with both nonprofit and for-profit accounting. · Hands-on experience preparing grant reports and filing sales tax returns. · Strong working knowledge of GAAP, including nonprofit accounting standards. · At least two years of experience working with nonprofit organizations. · Strong understanding of fund accounting and donor restrictions. · Experience with nonprofit audit procedures and financial reporting. · Proficiency with cloud accounting software such as QuickBooks Online, Sage Intacct, or Xero. · Advanced Microsoft Excel skills, including lookups, pivot tables, and reconciliation workbooks. · Proficiency with Microsoft Word and general ledger systems. Preferred · CPA license or progress toward CPA certification. · Public accounting or client accounting services (outsourced accounting) experience. · Experience with multi-state sales tax compliance. · Familiarity with federal grant requirements, including Uniform Guidance. · Knowledge of nonprofit tax issues and charitable registration requirements. · Construction industry experience. Skills and Competencies · Exceptional attention to detail and commitment to accuracy. · Strong analytical skills. · Ability to manage a high volume of clients and deadlines simultaneously. · Strong organizational and time-management skills. · Sound judgment in identifying errors and knowing when to escalate. · Clear written and verbal communication with bookkeepers and Accounting Managers. · Ability to work independently while contributing to a collaborative team. · Commitment to confidentiality and professional integrity. Work Environment This is a fast-paced, high-volume, deadline-driven role. Workload is heaviest during month-end close and around grant and sales tax filing deadlines, and occasional extended hours may be required during peak periods. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. How to Apply Please send your CV or resume to CPA@anilesandcompany.com. Pay: $66,100.00 - $80,000.00 per year Benefits 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Work from home Work Location: Hybrid remote in Phoenix, AZ 85004