About the Role:
We are seeking an experienced and dependable Full-Charge Bookkeeper to oversee our day-to-day financial operations, inventory accounting, multi-state sales tax compliance, and month-end close.
Reporting directly to the General Manager , you will be a key financial partner in keeping our operational books clean, accurate, and audit-ready.
This position offers the flexibility of mostly remote work , but candidates must be located within driving distance of Bradenton, FL for occasional in-person working sessions, inventory reviews, or strategy check-ins.
We currently operate in QuickBooks Online and will be migrating to Microsoft Dynamics 365 Business Central in the near future.
The ideal candidate has deep experience with FIFO inventory costing , works comfortably within U.S. GAAP , and brings a structured approach to multi-state sales tax.
Key Responsibilities:
- Inventory & Cost Accounting (FIFO): Manage perpetual inventory records and calculate Cost of Goods Sold (COGS) using the FIFO (First-In, First-Out) methodology.
- Reconcile physical inventory counts against general ledger records; log necessary shrinkage, damage, or valuation adjustments.
- Enforce 3-way matching across purchase orders, receiving reports, and vendor bills.
- Full-Cycle Bookkeeping & GAAP Month-End Close: Execute a disciplined month-end close checklist (bank/credit card reconciliations, prepaids, accruals, fixed assets, and depreciation) strictly adhering to U.S. GAAP .
- Manage AP/AR workflows and partner with the General Manager to monitor weekly cash flow.
- Produce and deliver monthly financial reporting packages (P&L, Balance Sheet, Cash Flow Statement) alongside variance notes for management review.
- Multi-State Sales Tax Compliance: Track state economic nexus thresholds across all active sales channels.
- Reconcile, prepare, and file recurring monthly/quarterly multi-state sales and use tax returns accurately and on time.
- Collect and maintain valid customer resale and tax-exemption certificates.
- Systems & ERP Implementation: Maintain clean, organized data inside QuickBooks Online .
- Assist the General Manager and implementation partners with chart of accounts mapping, data migration cleanup, and system testing during our upcoming transition to Microsoft Dynamics 365 Business Central .
Qualifications & Requirements:
- Location Requirement: Reside within commuting distance of Bradenton, FL (Manatee or Sarasota County) and be available for occasional in-person meetings.
- Experience: 4–6+ years of full-charge bookkeeping or accounting experience, specifically within an inventory-based environment (wholesale, distribution, retail, or e-commerce).
- Inventory & Accounting Mastery: Demonstrated expertise with FIFO inventory valuation , landed cost allocation, and standard accrual-basis GAAP.
- Software Experience: Advanced proficiency in QuickBooks Online . Exposure to, or strong aptitude for learning and transitioning to, Microsoft Dynamics 365 Business Central (or comparable mid-market ERPs).
- Hands-on experience filing multi-state sales taxes (via state DOR portals or platforms like TaxJar/Avalara).
- Experience with PEO platforms (especially Justworks ) is a strong plus.
- Technical Skills: High proficiency in Microsoft Excel (Pivot Tables, XLOOKUP, SUMIFS, multi-tab reconciliations).
- Education & Credentials: Associate or Bachelor’s degree in Accounting, Finance, or Business preferred; Certified Bookkeeper (CB) or QuickBooks ProAdvisor certification is a plus.