Join Our Team
At TotalMed, we believe exceptional experiences start with strong teams behind the scenes. Our Client Services team plays a critical role in supporting the partnerships that help healthcare facilities deliver care when it’s needed most.
The Account Manager Liaison provides operational and administrative support to Account Managers and Client Services leaders by helping manage job postings, maintain system accuracy, and support the submission process for clinicians. This role plays an important part in ensuring that client information, job orders, and submissions are processed efficiently and accurately.
This position is ideal for someone who is detail-oriented, organized, and thrives in a fast-paced environment while supporting multiple teams and priorities.
What You'll Do
As an Account Manager Liaison, you will help support the daily operations of the Client Services team by assisting with job order management, submission processes, and maintaining accurate client information across systems.
Key Responsibilities
- Upload nurse profiles into vendor management systems (VMS/MSP platforms) and ensure submissions are accurate and complete
- Assist with job order entry from internal job scrapers and incoming email requests
- Post, maintain, refresh, and remove job postings while keeping order statuses up to date
- Assist with gathering and submitting required documentation for nurse profiles, including credentials, licenses, and vendor-specific documentation
- Support Account Managers with submission file reviews and vetting when needed
- Maintain accurate client and facility information within internal systems and vendor platforms
- Provide desk support to Account Managers during periods of high volume or coverage needs
- Act as a secondary contact between internal teams, Account Managers, and client facility representatives when needed
- Deliver excellent customer service to both internal partners and external clients
- Provide operational and administrative support to help ensure smooth client services operations
Uphold our Core Values
- We Build Trust: We do what we say. We act with integrity and accountability. We earn confidence through transparency and results.
- We Move Forward: We embrace innovation and continuous improvement. We challenge the status quo. We adapt and grow to meet the needs of tomorrow.
- We Lead with Care: We put people first. We build meaningful relationships. We improve lives through empathy, respect, and service.
What We're Looking For
Required Qualifications
• High school diploma or equivalent
• 2+ years of general office, administrative, or operational support experience
• Strong proficiency with Microsoft Office (Outlook, Word, Excel)
• Strong attention to detail and organizational skills
• Excellent customer service and communication skills
• Ability to quickly learn new systems and processes
• Ability to manage multiple priorities in a fast-paced environment
• Ability to build and maintain strong working relationships across teams
Preferred Qualifications
- Experience working in healthcare staffing, hospital environments, or medical sales support
- Experience working with vendor management systems (VMS/MSP platforms)
- Experience supporting client services, account management, or operations teams
Compensation
Base Salary Range:
$21.63 – $24.00 per hour
Final compensation will be determined based on experience, skills, and location.
Benefits start Day 1!
TotalMed offers a comprehensive benefits package designed to support our employees and their families, including:
- Medical, Dental, Vision, Life, and Long-Term Disability
- Short-Term Disability, Accident, Critical Illness
- Legal Assistance, Identity Protection, Pet Coverage
- Retirement Plan with Employer Match
- Generous vacation plan + 8.5 paid holidays
High school diploma or equivalent; 2+ years office, administrative, or operational support experience; strong Microsoft Office (Outlook, Word, Excel) proficiency; excellent customer service and communication skills; ability to manage multiple priorities.
Key Responsibilities
- managing job postings
- uploading nurse profiles
- supporting account managers
Skills & Tools
Microsoft Outlook, Microsoft Word, Microsoft Excel, VMS, MSP
Job Details
- Category: Customer Service
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — United States
- Salary: USD 44,990 – 49,920 / year
- Languages: English
Benefits
- 401k matching
- Generous paid time off
- Retirement plan
About TotalMed
A healthcare staffing company providing operational and administrative support to healthcare facilities. — Industry: Healthcare